Busy Minds Consult – Our client, a number one Offshore Logistics firm with an exponential development plan is in search of the companies of an expertise skilled to fill the place beneath:
Job Title: Executive Secretary
Location: Lagos Island, Lagos
- Alert executives about cancelations or new conferences
- Conduct analysis, compile knowledge, and put together papers for consideration and presentation by executives, committees and boards of administrators.
- Attend conferences with a view to document minutes.
- Compile, transcribe, and distribute minutes of conferences.
- Follow up on motion factors from conferences on behalf of executives.
- Coordinate and direct workplace companies, akin to information and funds preparation, protocol, personnel, and housekeeping, with a view to support executives.
- Prepare confidential and delicate paperwork.
- Meet with people, particular curiosity teams and others on behalf of executives.
- Manage and keep executives’ calendar and schedules.
- Prepare invoices, reviews, memos, letters, monetary statements and different paperwork, utilizing phrase processing, spreadsheet, database, and/or presentation software program.
- Supervise and prepare different administration employees.
- Review working practices and procedures with a view to decide whether or not enhancements might be made in areas akin to workflow, reporting procedures, or expenditures.
- Interpret administrative and working insurance policies and procedures for staff.
- Working with division pointers and commonplace process.
- Operate and keep an efficient submitting system for the division.
- Record and monitor all prices and bills for the executives.
- Process invoices and produce reviews for all of the budgets and liaising intently with the Finance division.
- Manage and keep stationary provides.
- Follow by way of any modifications to the catastrophe restoration plan.
- Read and analyze incoming memos, submissions, and reviews with a view to decide their significance and plan their distribution.
- Open, kind, and distribute incoming correspondence, together with faxes and electronic mail.
- File and retrieve company paperwork, information, and reviews.
- Receive and decide entry for guests.
- Prepare responses to correspondence containing routine inquiries.
- Perform common workplace duties akin to ordering provides, sustaining information administration programs, and performing primary workplace duties.
- Prepare agendas and plan for committee, administration, board, and different conferences.
- Make journey preparations and schedules for executives.
Education and Qualifications:
- Bachelor/HND Degree
- NYSC certificates/Exemption letter
- Institute of Chartered Secretaries and Administrators of Nigerian (ICSAN) Certification required.
- Minimum of 5 years’ expertise in secretarial and administrative assist for executives ideally as a Personal Assistant.
- Intermediate information of Microsoft Office particularly Microsoft Word and Excel
Knowledge Skills and Abilities:
- The skill to be proactive and use your initiative: to see what wants doing and to do it.
- Ability to make sure that the best requirements of high quality and buyer care are achieved.
- Ability to kind profitable relationships, working with all ranges of the group.
- Ability to work flexibly and beneath personal initiative to realize targets.
- The resilience to cope with durations of labor stress and diplomacy to cope with tough staff, prospects, contactors and others in the midst of their duties.
- Reliable, with the power to take care of excessive ranges of service.
- Motivated with the power to successfully work on personal initiative.
- Physical health and psychological agility to profitable operate for an prolonged interval if required.
- Proficient in using English Language.
- Proficient in using commonplace laptop software program packages (e.g. Microsoft Office) and to be taught bespoke packages if required.
- Good interpersonal and communication ability.
- Highly organised.
- Ability to work in a various crew.
- Ability to work beneath stress to agreed deadlines and adapt to alter.
- Ability to provide minutes of assembly and draft/edit written paperwork and correspondences independently.
- Ability to retrieve data from related sources by way of analysis.
- Ability to deal with confidential and delicate supplies.
How to Apply
Interested and certified candidates ought to send their detailed CV to: [email protected] utilizing the Job Title because the title of the mail.
Application Deadline 15th July, 2019.
Note: That the dates of every of your work expertise ought to embrace the beginning month and year and cease month and year. E.g. July 2013 – May 2018.
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