Busy Minds Consult – Our client, a number one Offshore Logistics firm with an exponential development plan is in search of the companies of an expertise skilled to fill the place beneath:

Job Title: Executive Secretary
Lagos Island, Lagos


  • Alert executives about cancelations or new conferences
  • Conduct analysis, compile knowledge, and put together papers for consideration and presentation by executives, committees and boards of administrators.
  • Attend conferences with a view to document minutes.
  • Compile, transcribe, and distribute minutes of conferences.
  • Follow up on motion factors from conferences on behalf of executives.
  • Coordinate and direct workplace companies, akin to information and funds preparation, protocol, personnel, and housekeeping, with a view to support executives.
  • Prepare confidential and delicate paperwork.
  • Meet with people, particular curiosity teams and others on behalf of executives.
  • Manage and keep executives’ calendar and schedules.
  • Prepare invoices, reviews, memos, letters, monetary statements and different paperwork, utilizing phrase processing, spreadsheet, database, and/or presentation software program.
  • Supervise and prepare different administration employees.
  • Review working practices and procedures with a view to decide whether or not enhancements might be made in areas akin to workflow, reporting procedures, or expenditures.
  • Interpret administrative and working insurance policies and procedures for staff.
  • Working with division pointers and commonplace process.
  • Operate and keep an efficient submitting system for the division.
  • Record and monitor all prices and bills for the executives.
  • Process invoices and produce reviews for all of the budgets and liaising intently with the Finance division.
  • Manage and keep stationary provides.
  • Follow by way of any modifications to the catastrophe restoration plan.
  • Read and analyze incoming memos, submissions, and reviews with a view to decide their significance and plan their distribution.
  • Open, kind, and distribute incoming correspondence, together with faxes and electronic mail.
  • File and retrieve company paperwork, information, and reviews.
  • Receive and decide entry for guests.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform common workplace duties akin to ordering provides, sustaining information administration programs, and performing primary workplace duties.
  • Prepare agendas and plan for committee, administration, board, and different conferences.
  • Make journey preparations and schedules for executives.

Education and Qualifications:

  • Bachelor/HND Degree
  • NYSC certificates/Exemption letter
  • Institute of Chartered Secretaries and Administrators of Nigerian (ICSAN) Certification required.


  • Minimum of 5 years’ expertise in secretarial and administrative assist for executives ideally as a Personal Assistant.
  • Intermediate information of Microsoft Office particularly Microsoft Word and Excel

Knowledge Skills and Abilities:

  • The skill to be proactive and use your initiative: to see what wants doing and to do it.
  • Ability to make sure that the best requirements of high quality and buyer care are achieved.
  • Ability to kind profitable relationships, working with all ranges of the group.
  • Ability to work flexibly and beneath personal initiative to realize targets.
  • The resilience to cope with durations of labor stress and diplomacy to cope with tough staff, prospects, contactors and others in the midst of their duties.
  • Reliable, with the power to take care of excessive ranges of service.
  • Motivated with the power to successfully work on personal initiative.
  • Physical health and psychological agility to profitable operate for an prolonged interval if required.
  • Proficient in using English Language.
  • Proficient in using commonplace laptop software program packages (e.g. Microsoft Office) and to be taught bespoke packages if required.
  • Good interpersonal and communication ability.
  • Highly organised.
  • Ability to work in a various crew.
  • Ability to work beneath stress to agreed deadlines and adapt to alter.
  • Ability to provide minutes of assembly and draft/edit written paperwork and correspondences independently.
  • Ability to retrieve data from related sources by way of analysis.
  • Ability to deal with confidential and delicate supplies.

Proposed Salary

How to Apply

Interested and certified candidates ought to send their detailed CV to: [email protected] utilizing the Job Title because the title of the mail.

Application Deadline 15th July, 2019.

Note: That the dates of every of your work expertise ought to embrace the beginning month and year and cease month and year. E.g. July 2013 – May 2018.


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