United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) recruitment for a Human Resources / Admin Analyst

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The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is the half of the United Nations Secretariat accountable for bringing collectively humanitarian actors to make sure a coherent response to emergencies. OCHA additionally ensures there’s a framework inside which every actor can contribute to the general response effort.

We are recruiting to fill the place under:

Job Title: Human Resources / Admin Analyst

Job ID: 32818
Location: Abuja, Nigeria
Agency: UNOCHA
Practice Area – Job Family: Management – Human Resources
Grade: NOA
Vacancy Type: FTA Local
Posting Type: Common System
Contract Duration: 1 Year with chance for extension

Background
OCHA’s mission is to mobilize and coordinate efficient and principled humanitarian motion in partnership with nationwide and worldwide actors to:

  • Alleviate human struggling in disasters and emergencies
  • Advocate for the rights of people in want
  • Promote preparedness and prevention
  •  Facilitate sustainable options.

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation’s response to each advanced emergencies and pure disasters.  In addition, it aimed toward enhancing the general effectiveness of the UN’s humanitarian operations in the subject.
 
Duties and Responsibilities

  • Under the steering and supervision of the Admin/Finance Officer, the HR/Admin Analyst is accountable for clear implementation of HR methods in COs, efficient supply of HR companies and administration of the CO HR Unit.
  • He/she analyses, interprets, and applies HR insurance policies, guidelines, and rules, establishes inside procedures and offers options to a broad spectrum of advanced HR points.
  • The HR/Admin Analyst promotes a collaborative, client-oriented strategy and contributes to the upkeep of excessive employees morale.
  • The HR/Admin Analyst supervises and leads the employees of the HR Unit or is a workforce member of the HR Unit. The HR/Admin Analyst works in shut collaboration with the operations, programme and undertaking groups in the CO and UNDP HQs employees guaranteeing profitable CO performance in HR administration.

Functions / Key Results Expected
Implementation of HR methods and insurance policies:

  • Full compliance of HR actions with UN guidelines and rules, UNDP insurance policies, procedures, and methods; efficient implementation of the inside management, correct design and functioning of the HR administration system.
  • Continuous evaluation of company HR methods and insurance policies, assessing the impression of modifications and making suggestions on their implementation in the CO. Continuous analysis of the issues associated to circumstances of service, salaries, allowances, and different coverage issues. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of outcomes.
  • CO HR enterprise processes mapping and elaboration/institution of inside Standard Operating Procedures (SOPs) in HR administration, management of the workflows in the HR Unit.
  • Implementation of the strategic strategy to recruitment in the CO, correct use of contractual modalities, forecast of the staffing wants, performance analysis and employees profession improvement administration.

Effective Human Resources Management:

  • Management of International employees entitlements and place funding delegated to the HR Unit.
  • Management of recruitment processes together with job descriptions, job classification, emptiness announcement, screening of candidates, chairing interview panels, making suggestions on recruitment. Oversight of recruitment below UNDP initiatives.
  • Review and certification of submissions to the Local Appointment and Promotion Board (LAPB).
  • Management of contracts in and out of doors Atlas. Monitoring and monitoring of all transactions associated to positions, recruitment, HR information, advantages, earnings/deductions, retroactivity, recoveries, changes, and separations by means of Atlas. Upon delegation of accountability, performs HR Manager features in Atlas.
  • Development and administration of rosters.
  • Plan and arrange workplace occasions together with retreats, conferences and different occasions and be certain that all individuals are knowledgeable prematurely and that the needed logistics is in place together with reserving of venues, motels and many others
  • Provide supervisory help and handle the performance of the Administrate help employees
  • Has the position of Travel Administrator, and thus can present help to submit Travel Requests/Expense Reports into OCHA ERP system “Umoja”.    
  • Knowledge constructing and sharing almost about monetary administration and basic administrative operations, contributing to OCHA’s best practices.
  • Prepare letters and different correspondence referring to administrative actions and associated reports for inside use.
  • Validation of cost-recovery costs in Atlas for HR companies supplied by UNDP to different Agencies.
  • Provide administration help to OCHA administrative operations with the following outcomes:
  • Full compliance of operations with UN/OCHA/UNDP guidelines, rules and insurance policies, efficient implementation of company operational methods, achievement of administration targets, monitoring and reporting of outcomes.
  • Provide help on all points associated to employees journey (home & worldwide) and workplace/employees compliance with the security procedures.
  • Support the workplace transport fleet and be certain that all autos are all MOSS compliant and are all the time in street worthy situation and correctly maintained together with the provision of sufficient spare elements.

Staff Performance Management and Career Development:

  • Elaboration and implementation of the protocol for performance appraisal course of, facilitation of the course of, elaboration of performance analysis indicators in session with the Senior Management.
  • Support to efficient studying administration together with institution of the Whole Office Learning plan and particular person studying plans in collaboration with the Senior Management and Learning Manager.
  • Implementation of the Universal Access technique guaranteeing entry to position acceptable studying actions.
  • Provision of efficient counseling to employees on profession development, improvement wants, studying potentialities.
  • Implementation of strategic staffing insurance policies in step with profession improvement.

Conduct of UN-related Surveys:

  • Organization and coordination of complete and interim native wage, hardship, and place-to-place surveys in coordination with the Operations Manager.

Facilitation of information constructing and information sharing in the CO:

  • Synthesis of classes learnt and best practices in HR.
  • Organization of trainings for operations/ programme employees on HR points.
  • Sound contributions to information networks and communities of follow.

Required Skills and Experience
Education:

  • Master’s Degree or equal in HR, Business Administration, Public Administration, or associated subject., or a related first degree college degree with qualifying expertise could also be accepted in lieu of the superior college degree.
  • HR Certification programme.

Experience:

  • 2 years of related expertise at the nationwide or worldwide degree in offering HR advisory companies and/or managing employees and operational programs is required
  • Experience in the utilization of computer systems and workplace software program packages (MS Word, Excel, and many others) and expertise in dealing with of web-based administration programs.
  • Knowledge of OCHA’s ERP UMOJA can be an asset
  • Experience in the UN Common System or different worldwide organization is fascinating.

Language Requirements:

  • Fluency in English is required. Knowledge of one other UN official language and nationwide language of the obligation station can be fascinating.

Education & Work Experience:

  • G-Bachelor’s Level Degree – 4 year(s) expertise, I-Master’s Level Degree – 2 year(s) expertise.

Competencies
Core Competencies:

  • Innovation:
    • Ability to make new and helpful concepts work
  • Leadership:
    • Ability to steer others to comply with.
  • People Management:
    • Ability to enhance performance and satisfaction
  • Communication:
    • Ability to hear, adapt, persuade, and rework.
  • Delivery:
    • Ability to get issues completed.

Technical/Functional Competencies:

  • Building Partnerships
  • Promoting Organizational Learning and Knowledge Sharing
  • Job Knowledge / Technical Expertise
  • Promoting Organizational Change and Development
  • Client Orientation.

Corporate Competencies:

  • Demonstrates dedication to UNDP’s mission, imaginative and prescient, and values.
  • Displays cultural, gender, faith, race, nationality and age sensitivity and adaptableness.

How to Apply
Interested and certified candidates should:
Click here to apply

Important applicant info

  • Qualified feminine candidates are strongly inspired to use
  • UNDP reserves the proper to pick a number of candidates from this emptiness announcement.  We might also retain purposes and take into account candidates making use of to this publish for different related positions with UNDP at the identical grade degree and with related job description, expertise and academic necessities.
  • UNDP is dedicated to attaining variety inside its workforce, and encourages all certified candidates, irrespective of gender, nationality, disabilities, sexual orientation, tradition, non secular and ethnic backgrounds to use. All purposes shall be handled in the strictest confidence.
  • The United Nations doesn’t cost any application, processing, coaching, interviewing, testing or different charge in reference to the application or recruitment course of. Should you obtain a solicitation for the cost of a charge, please disregard it. Furthermore, please word that emblems, logos, names and addresses are simply copied and reproduced. Therefore, you’re suggested to use specific care when submitting private info on the internet

Application Deadline  seventh October, 2020 (Midnight New York, USA).

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