Senior Admin and Finance Assistant at International Organization for Migration (IOM)


The International Organization for Migration (IOM) – Established in 1951, IOM is the main inter-governmental organization within the area of migration and works carefully with governmental, intergovernmental and non-governmental companions. IOM is devoted to selling humane and orderly migration for the advantage of all. It does so by offering companies and recommendation to governments and migrants.

We are recruiting to fill the place under:

Job Title: Senior Admin and Finance Assistant

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CFCV No.: SVN2020.066
Location: Maiduguri, Borno
IOM Classification: G6
Type of Appointment: Special Short-Term (SST) 6 months with chance of extension
Organizational Unit: Resource Management
Estimated Start Date: As quickly as doable


  • Working underneath the general supervision of the Head of Sub Office, the general steering of the Senior Resource Management Officer (SRMO) in Abuja and direct supervision of the Resource Management Officer (RMO) in Maiduguri, the profitable candidate will carry out and coordinate preparation of Budget, Financial reporting, compliance, Review of economic doc, auditing for the IOM Programmes in Maiduguri, Nigeria. In explicit, s/he’ll:

Core Functions / Responsibilities
Budget, Project Monitoring & Reporting:

  • Assist in preparation of challenge finances submission and revisions together with estimating the price of workers in addition to rental and utilities, workplace tools and provides, printing, and different contracts, companies or operating bills, to incorporate within the finances.
  • Participate within the preparation of latest budgets with regard to challenge improvement, administration and reporting to Project Managers and the Chief of Mission.
  • Assist in managing monetary assets by planning, guiding, monitoring and controlling of the assets in accordance with IOM guidelines and rules.
  • Analyse and report on expenditure and variations inside tasks. Bring to the eye of the supervisor any related monetary and budgetary points on an ongoing foundation and recommend corrective actions.

Financial Reporting:

  • Coordinate the preparation of month-to-month, quarterly or annual monetary reports, together with monetary reports for the Mission and donors, adhering to established reporting deadlines set by challenge agreements.
  • Communicate with respective division with HQ degree for endorsing monetary reports.


  • Monitor and report preserving of any unauthorized exercise.
  • Mitigate hole between coverage and actual time problem fixing course of.
  • Keep report and monitor of all newer compliance associated electronic mail, IN from ACO, HQ and associated dept.
  • Ensure all complicated points are handled present compliance.

Review of Document:

  • Review all monetary associated doc processed by Finance.
  • Ensure correct doc monitoring system takes place in coordination with different departments.

Grant Management:

  • Participate within the pre-grant monetary assessments of potential companions by reviewing associate monetary data for any indications of poor monetary administration.
  • Assist in reviewing proposals from potential companions, making suggestions on:
    • Reasonableness of the proposed finances
    • Actions that have to be undertaken earlier than coming into right into a grant settlement
    • Requirements that should be integrated into companions’ grant settlement to handle particular dangers.
  • Monitor the monetary facet of the profitable implementation of grants underneath this system all through the lifecycle of every grant – from award to shut out
  • Review disbursement requests to make sure that all reporting and compliance necessities and/or pending queries have been glad earlier than funds are disbursed
  • Verify that each one monetary reports submitted by companions are in compliance with the necessities as per grants settlement
  • Discuss with companions any monetary administration weaknesses and, the place applicable, put together motion plans to mitigate them.
  • Verify and facilitate administrative and monetary compliance of all grants. Train the admin and finance workers of companions as applicable.
  • Ensure that the system for monitoring grants and implementation progress is in place.

General Auditing:

  • Monitor all finance actions to confirm they’re carried out in accordance with the IOM Financial, Procurement and Accounting Regulations.
  • Maintains applicable monetary submitting system.
  • Maintain recordsdata of all monetary directions/pointers issued as reference for completion of labor assignments.
  • Provide steering and coaching and coordinate and monitor work of different workers within the Unit.
  • Prepare month-to-month accounting returns bundle to be despatched to HQ & regional workplaces
  • Suggest enhancements to inside controls to enhance operational efficiencies.
  • Any different duties assigned by RMO.

Required Qualifications

  • Degree / Certificate from an accredited tutorial establishment in Accounting, Finance or Business Administration ideally with skilled certification as a chartered accountant or licensed public accountant; in associated area; or an equal mixture of training, coaching & expertise;


  • Minimum Six Years (Four Years for Degree Holders) in associated area; ideally throughout the United Nations and the International Humanitarian Field
  • data of IOM accounting system, software program and process a definite benefit.
  • Proactive; Independent Worker; An ideal group participant;
  • data of IPSAS and SAP extremely fascinating;


  • Fast Learner; IT Literate; Interpersonal Skills; Administrative & Time Management Skills.


  • Fluency in English is required. Working data of native language a bonus.

Required Competencies

  • The incumbent is anticipated to display the next values and competencies:

All IOM workers members should abide by and display these three values:

  • Inclusion and respect for range: respects and promotes particular person and cultural variations; encourages range and inclusion wherever doable.
  • Integrity and transparency: keep excessive moral requirements and acts in a fashion in step with organizational rules/guidelines and requirements of conduct.
  • Professionalism: demonstrates capacity to work in a composed, competent and dedicated method and workouts cautious judgment in assembly day-to-day challenges.

Core Competencies – behavioural indicators degree 3:

  • Teamwork: develops and promotes efficient collaboration inside and throughout models to attain shared objectives and optimize outcomes.
  • Accountability: takes possession for attaining the Organization’s priorities and assumes duty for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complicated issues in an informative, inspiring and motivational approach.
  • Delivering outcomes: produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to attaining agreed outcomes.
  • Managing and sharing data: repeatedly seeks to be taught, share data and innovate.

Managerial Competencies – behavioural indicators degree 3:

  • Leadership: gives a transparent sense of course, leads by instance, and demonstrates the flexibility to hold out the organization’s imaginative and prescient; assists others to comprehend and develop their potential.
  • Empowering others & constructing belief creates an environment of belief and an enabling atmosphere the place workers can contribute their best and develop their potential.
  • Strategic considering and imaginative and prescient: work strategically to comprehend the Organization’s objectives and communicates a transparent strategic course.


  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • Only candidates residing within the nation of the responsibility station and inside commuting distance of the responsibility station will likely be thought of.
  • Appointment will likely be topic to certification that the candidate is medically match for appointment, accreditation, any residency or visa necessities, and security clearances.
  • Female candidates with the above {qualifications} are inspired to use.

How to Apply
Interested and certified candidates are invited to submit their Applications by way of electronic mail to: [email protected] indicating place quantity on topic line

Click here for more information (PDF)


  • In order for the functions to be thought of legitimate, IOM solely accepts functions with a canopy letter not a couple of web page specifying the motivation for application, addressed to Human Resources, International Organization for Migration (IOM) and with a topic line SVN2020.066 Maiduguri. Senior Admin and Finance Assistant, G6.
  • All functions should embody a purposeful electronic mail deal with, cell numbers and detailed curriculum vitae (CV). Please be aware that this place is open solely to Nigerian National candidates and solely shortlisted candidates will likely be contacted

Application Deadline  twenty second October, 2020.



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