Procurement Assistant at Mercy Corps

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Mercy Corps is a number one world organization powered by the idea that a greater world is feasible. In catastrophe, in hardship, in additional than 40 nations all over the world, we accomplice to place daring options into motion – serving to people overcome adversity and construct stronger communities from inside. Now, and for the longer term.

We are recruiting to fill the place beneath:

Job Title: Procurement Assistant

Reference Number: ABV/OPS/2021/003
Location: Abuja (FCT)
Employment Type: Full-time
Position Status: Full-time, Exempt or Non-exempt, Regular
Reports Directly to: Senior Procurement Officer

Program / Department Summary

  • Mercy Corps has been current in Nigeria since 2012, focusing its interventions on humanitarian help, financial growth, and battle mitigation. With the continuing insurgency in Northeast Nigeria inflicting the displacement of hundreds of thousands of people, Mercy Corps began its humanitarian response in 2014 to deal with the rising humanitarian wants.
  • As the disaster has endured, Mercy Corps’ technique has additionally expanded to deal with the basis causes of the battle and search to construct the long run resilience of communities with built-in packages specializing in governance, the restoration of markets and livelihoods, social cohesion and social safety, youth empowerment, and native battle administration.

General Position Summary

  • The Procurement Department is dedicated to implementing and sustaining the very best requirements of effectivity and integrity within the buy of products and providers.
  • The overriding goal for all Mercy Corps procurement exercise is the immediate and efficient provision of supplies and providers to Mercy Corps’ beneficiary populations in compliance with donor specs.

Essential Job Responsibilities

  • Update contract monitoring sheet on weekly foundation
  • Update On-going PR Master record with all assigned buy requests and share with program workforce on weekly foundation
  • Printing Purchase Requests (PRs) in coordination with Operations Manager and Senior Procurement Officer; guaranteeing that PR is given to originator for acceptable signatures
  • Prepare the required documentation of provides and transactions are accomplished to MC requirements.
  • Update Completed PR Master record with all assigned PRs.
  • Preparing funds for all assigned procurements
  • File accomplished transactions as mandatory
  • Assist the Operations Manager and workplace employees with procurement actions, as required;
  • Identify property in the course of the course of procurement and notify the Asset Controller on receipts of property.
  • The Procurement Assistant will conduct himself/herself each professionally and personally in such a fashion as to carry credit score to Mercy Corps and to not jeopardize its humanitarian mission.
  • Has a full understanding of MC procurement insurance policies and codecs.
  • Collects quotations and bids from the marketplace for PR-s as assigned by supervisor – as per Mercy Corps requirements and codecs;
  • Interact with distributors throughout assortment of quotations – clarify Mercy Corps codecs and be sure that distributors will use the offered types.
  • Ensure truthful competitors and strictly adhere to MC procurement guidelines relating to vendor relations as described beneath:
  • Interact with distributors, in coordination with Operations Manager; coordinating with Finance division to make sure funds are facilitated in a well timed method
  • Ensure items are acquired in accordance with Mercy Corps requirements.
  • Other duties as assigned

Security:

  • Ensure compliance with security procedures and insurance policies as decided by nation management.
  • Proactively be sure that workforce members function in a safe setting and are conscious of insurance policies.
  • Work intently with Mercy Corps Nigeria nation workforce’s security focus to develop and keep programs that guarantee the security and security of the workforce in all points of its implementation course of.

Organizational Learning:

  • As a part of our dedication to organizational studying and in help of our understanding that studying organizations are more practical, environment friendly and related to the communities they serve, we anticipate all workforce members to commit 5% of their time to studying actions that profit Mercy Corps in addition to themselves.

Accountability to Beneficiaries:

  • Mercy Corps workforce members are anticipated to help all efforts towards accountability, particularly to our beneficiaries and to worldwide requirements guiding worldwide reduction and growth work.
  • Accountable for following Mercy Corps Field Procurement Manual, the MC Code of conduct relating to procurement actions and MC Conflict of Interest coverage

Supervisory Responsibility:

Knowledge and Experience

  • Candidates should possess a Bachelor’s Degree qualification with at least 2 years work expertise.
  • Conscientious with a wonderful sense of judgment.
  • Ability to work concurrently on a number of duties.
  • Good spoken and written English.
  • Computer literate and powerful organizational abilities.
  • Excellent oral and written English abilities.
  • Willingness and talent to work successfully with all kinds of people.
  • Excellent interpersonal abilities.
  • Ability to work as a part of a workforce and coordinate with undertaking personnel.

Success Factors

  • The potential to work together successfully with worldwide and nationwide personnel is required. A demonstrated potential to multi-task, meet deadlines and course of info in help of fixing program actions is critical. The most profitable Mercy Corps employees members have a powerful dedication to teamwork and accountability, thrive in evolving and altering environments and make efficient written and verbal communication a precedence in all conditions.
  • Mercy Corps workforce members signify the company each throughout and out of doors work hours. Team members are anticipated to conduct themselves in an expert method and respect native legal guidelines, customs and MC’s insurance policies, procedures, and values at all occasions and in all in-country venues.

Living Conditions / Environmental Conditions:

  • The place relies in Abuja and would require journey to subject places of work in and round Mercy Corps Nigeria as and when required.

How to Apply
Interested and certified candidates should send their CV and Cover Letter in a single doc to: ng-recruitment.nigeria@mercycorps.org utilizing the “Job Title” as the topic of the e-mail.

Note

  • All functions should embody the place title and Reference Number within the topic line.
  • Please be aware that solely short-listed candidates can be contacted for an interview.
  • We are an equal alternative organization so girls are strongly inspired to apply for this place

Application Deadline  twenty sixth February, 2021.


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