Procurement and Admin Officer at Malaria Consortium


Malaria Consortium is without doubt one of the world’s main non-profit organisations specialising within the complete prevention, management and remedy of malaria and different communicable ailments amongst susceptible and below privileged populations. We more and more discover our work on malaria will be successfully built-in with different related public well being interventions for higher influence and due to this fact expanded our remit to incorporate baby well being and uncared for tropical illness interventions.

We are recruiting to fill the place beneath:

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Job title: Procurement and Admin Officer
Location: Abuja
Department: Operations
Role sort: National
Travel concerned: In-country as much as 10%
Reporting to: Office Manager

Job Purpose

  • The Procurement and Admin Officer can be liable for all Global Fund primarily based procurement planning and procurement.
  • He/she will even be liable for offering Abuja primarily based administrative assist to Global fund (GF) state initiatives below Malaria Consortium in Nigeria.

Scope of Work:

  • The Procurement Officer will assist the challenge procurement plan design and common updating.
  • He/She will present the evaluation for all Abuja strategic provider agreements associated to Global Fund (GF) and will monitor them, and will coordinate all procurement associated to Global Fund in Abuja in accordance with the Malaria Consortium Procurement Policy.
  • He/She will even handle all GF property within the Abuja workplace and present assist to the administration of property in all GF state workplaces.

Key Working Relationships:

  • The Procurement Officer will report back to the Abuja Office Manager, and will work intently with all Abuja primarily based GF employees to offer them procurement and administrative assist.
  • They will even work with state employees for all state procurement and administration carried out or supported in Abuja

Key Accountabilities
Procurement planning (15%):

  • Support the Global Fund senior challenge supervisor and Country Office Manager with the design of procurement plans for the GF challenge to permit all procurements to be delivered on-time at worth for cash following compliant processes
  • Work with the Senior challenge supervisor and Country Office Manager to evaluate all challenge procurement plans frequently (at least quarterly) to make sure that all procurement is being deliberate to permit for on-time supply at worth for cash following compliant processes

Strategic provider agreements (15%):

  • Support the Abuja Office Manager with defining they Nigeria Country Procurement Plan
  • Provide assist within the evaluation for all Abuja primarily based Framework Agreements and creation of Preferred Suppliers primarily based on the Country Procurement Plan, following the processes outlined within the Malaria Consortium Procurement Policy, together with for gas, security, IT assist, generator upkeep, automobile upkeep, stationery, motels, taxi companies, rental autos, occasion places for conferences/workshops/seminars, printing materials, and so on.
  • Track all Global Fund procurements in opposition to all strategic provider agreements and present quarterly reports to the Abuja Office Manager on complete expenditure so far per settlement, provider performance and points and suggestions for the approaching year

Procurement (55%):

  • Coordinate all Abuja primarily based Global Fund procurement in accordance with the Malaria Consortium Procurement Policy, making certain that each one documentation is accomplished, appropriately accepted and filed appropriately for future reference
  • Maintain a file of the standing of all procurements, which can be shared weekly with all related employees in order that they’ll correctly plan and implement all actions
  • Collate documentation for all Global Fund procurements for the Country Procurement Review Committee (PRC)
  • In line with the challenge funds and working intently with the Country Office Manager, guarantee worth for cash of all procurements for Global Fund actions carried out in Abuja and all GF workplaces at state degree

Asset and Stock Management (10%):

  • Support the Abuja Senior Admin Officer in managing all Abuja primarily based Global Fund property to make sure that they’re registered, tracked, maintained and disposed of in accordance with the Malaria Consortium Asset administration Policy
  • Maintaining the Property Inventory Register for all Global Fund workplace gear (as per the Malaria Consortium Fixed Asset Policy) in Abuja
  • Support the Abuja Senior Admin Officer in managing any inventory procured by Global Fund, as outlined by, and in accordance with the Malaria Consortium Inventory Management Policy

Other Administrative duties (5%):

  • Complete different administration duties as required by the Abuja Office Manager

Person Specification

  • Degree or related qualification in Procurement and Administration or associated subject
  • A collaborative and versatile type, with a powerful service mentality
  • Facilitation and coordination expertise
  • Sector consciousness associated to procurement
  • At least 3 years’ expertise working in an operations associated position particularly in procurement
  • Proven writing expertise in English
  • Ability to work successfully and sensitively with employees in different places


  • Attentive to element
  • Highly organised
  • Flexible and self- motivated
  • Excellent written and oral communication expertise
  • First support competence
  • He/she should clearly show the power to successfully prioritise and carry out to tight deadlines

Work-based expertise and competencies:

  • Excellent interpersonal and communication expertise
  • Excellent laptop expertise with proficiency in Microsoft Word, Excel and PowerPoint
  • Analytical expertise
  • Ability to troubleshoot fundamental ICT points


  • Good coordination expertise
  • Excellent analytical expertise

Core competencies
Delivering Results:
LEVEL B – Takes on items of labor when required and demonstrates glorious challenge administration expertise:

  • Shows a versatile method to taking up further work/ duties when wanted to realize outcomes
  • Demonstrates glorious challenge administration expertise to agreed timescales (timelines, targets, donor necessities)
  • Makes clear and well timed selections inside remit of personal position

Analysis and use of knowledge:
LEVEL B – Uses proof to assist work:

  • Identifies and makes use of numerous sources of proof and suggestions to assist outputs
  • Uses proof to guage insurance policies, initiatives and programmes
  • Identifies hyperlinks between occasions and info figuring out tendencies, points and dangers
  • Ensures programs are in place to handle organisation wants

Interpersonal and communications
LEVEL B – Adapts communications successfully:

  • Tailors communication (content material, type and medium) to numerous audiences
  • Communicates equally successfully at all organisational ranges
  • Understands others’ underlying wants, issues and motivations and communicates successfully in delicate conditions
  • Resolves intra-team and inter-team conflicts successfully

Collaboration and partnering:
LEVEL B – Collaborates successfully throughout groups:

  • Proactive in offering and searching for assist from knowledgeable colleagues
  • Raises troublesome points with groups/ companions and stakeholders with a view to constructive decision
  • Proactive in constructing a rapport with a various vary of people

Leading and motivating people:
LEVEL B – Manages personal growth and seeks alternatives:

  • Actively manages personal growth and performance positively
  • Learns classes from successes and failures
  • Seeks and explores alternatives inside Malaria Consortium which develop expertise and experience

Flexibility/ adaptability:
LEVEL B – Clarifies priorities and ensures studying from expertise:

  • Clarifies priorities when main change
  • Sees and exhibits others the advantages of strategic change
  • Helps colleagues/group members to observe stress administration by prioritization of workloads and modelling of applicable self-management and care
  • Makes time to be taught from expertise and suggestions, and apply the teachings to a brand new scenario

Living the values:
LEVEL C – Supports others to reside Malaria Consortium’s values:

  • Demonstrates private integrity by utilizing position place responsibly and pretty
  • Cultivates an open tradition inside the wider group, selling accountability, duty and respect for particular person variations

Strategic planning and pondering and sector consciousness:
LEVEL B – Is conscious of others’ actions and vice versa in planning actions:

  • Takes account of group members and others workload when planning
  • Maintains consciousness of influence on different elements of the organisation, conserving abreast of different’s actions, aims, commitments and wants
  • Has an excellent understanding of the sector through which Malaria Consortium works.


How to Apply
Interested and certified candidates should:
Click here to apply

Application Deadline  eighth March, 2021.


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