Palladium Group Job Recruitment ( 6 Positions )

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Palladium is a worldwide chief within the design, growth and supply of Positive Impact – the intentional creation of tolerating social and financial worth. We work with foundations, traders, governments, firms, communities and civil society to formulate methods and implement options that generate lasting social, environmental and monetary advantages.

We are recruiting to fill the positions under:

 

Job Title: Finance and Administration Coordinator

Ref Id: req7857
Location: Kaduna

Project Overview and Role
  • These outcomes will probably be achieved by a “joined-up, One-Team” supply of the next outputs:
    • Output 1 “Advocacy & Accountability”: Increased demand for reasonably priced primary well being providers by neighborhood accountability, and elevated prioritisation of human capital (well being, training, vitamin, WASH) by civil society advocacy
    • Output 2 “Data for delivery / health prioritisation”: Improved consciousness and prioritisation by senior management in Government of Nigeria, utilizing information according to a “delivery-type” strategy
    • Output 3 “Technical Assistance to maximise Government of Nigeria resources and efficiency”: Improved effectivity of present sources for supply of well being providers
    • Output 4 “Private sector”: Improved effectiveness of personal sector in delivering reasonably priced primary well being providers
    • Output 5 “Demographics and Family Planning”: Supporting household planning providers by demand creation and addressing social norms/behaviour change together with evaluation and communication of the broader influence of demographics.
  • Lafiya will probably be delivered at federal degree, in addition to with a deal with focused states (Borno, Jigawa, Kaduna, Kano and Yobe) with actions tailor-made for every particular state as an alternative of a “one size fits all” strategy.
  • The UK Department of International Development (DFID) appointed Palladium because the Supplier to ship the UK Support for Health in Nigeria – Lafiya contract. Lafiya will probably be delivered at federal degree, in addition to with a deal with focused states (Borno, Jigawa, Kaduna, Kano and Yobe) with actions tailor-made for every particular state as an alternative of a “one size fits all” strategy. The programme will run for an preliminary time period of as much as 7 years from February 2020 to complete by January 2027 (topic to availability of funding and different approvals by the Client).
  • The goal of the Lafiya contract is to enhance well being outcomes for the poorest and most weak in Nigeria by the next interlinked outcomes (1) elevated sources invested in well being, and prioritisation of well being by Government of Nigeria (by civil society advocacy on human capital, neighborhood accountability for well being; and use of information to tell authorities prioritisation of well being); (2) enhancing effectiveness and effectivity of private and non-private primary well being providers (by well being system strengthening, and dealing with the non-public sector to enhance supply of reasonably priced well being providers for the poorest populations); and (3) decreasing complete fertility price (by addressing social norms, demographic influence evaluation, and assist to household planning demand creation and supply of providers).

Primary Duties and Responsibilities

  • The Finance and Administration Coordinator (FACO) features because the state focal individual for Value for Money (VfM). His/her tasks embody state workplace degree inculcation and dissemination of Value for Money (VfM) ideas and practices while making certain compliance with DFID’s VfM reporting necessities in any respect phases of the challenge.
  • The Finance and Administration Coordinator (FACO) is accountable for the executive and monetary elements of the challenge on the state degree, together with any associated reporting necessities. They will work along side HQ-based administration, operations and finance employees to make sure that donor and organisational necessities, insurance policies and procedures are met. The FACO will present operational assist to the challenge comparable to sustaining correct bookkeeping duties and administration of cashbook underneath the supervision of the State Team Leader and the National Finance Manager. Supervises the Admin Assistant, the Project Drivers, Cleaners and Security guards.
  • The place helps the achievement of the Lafiya Programme’s KPI 6 on the state degree by making certain constant attainment of the DFID-required quarterly monetary forecasting timelines. It offers important enter into annual strategic and operational workplans/budgets growth by main the state degree Annual Operational Planning and associated budgets growth processes.

The Finance and Administration Coordinator shall be accountable for:

Office Administration:

  • Prepare month-to-month progress report which seeks to level out closed, excellent and new points for all discipline workplaces.
  • Communicate urgent points to supervisor for technical help and additional directives.
  • Collate and evaluate Partners Timesheet for STL’s approval and onward submission HR Manager
  • Review Staff Leave Request for STL’s approval and onward submission to HR Manager
  • Ensure that each one related paperwork are uploaded on SharePoint as required
  • Prepare month-to-month workplace working price evaluation.
  • Provide steering and route to Admin Assistant and Office Assistant and drivers together with setting performance requirements and monitoring their performance.
  • Liaise with head workplace on wants, points and actions upon which they’re handled as they emanate.
  • Prepare month-to-month administration report for automobile/Generator gas consumption, belongings verification/administration, Contract Status for distributors and procurement compliance reports

Managing Logistics:

  • Ensure tagging and branding of Lafiya belongings is performed.
  • Supervise procurement, clarifying specs, analysing quotations, and searching for for approval, making certain purchases are made in response to procedures, permitted specification, worth, amount and high quality inclusive.
  • Follow-up on contractors to make sure about-to-expire agreements are renewed in a well timed method
  • Ensure the correct use, upkeep and restore of services and tools, comparable to mills, automobiles, communication, pc items and peripherals, video and audio tools, different workplace tools, and air conditioners and heaters.
  • Ensure that short-term responsibility guests are acquired/accompanied at/to the airport, have protected and enough transportation and lodging throughout their keep.
  • Support all native and regional purchases as per outlined threshold, and keep monitoring and documentation programs that can facilitate future processing, cost and audit necessities.
  • Maintain rigorous operations making certain that programs are in place for the correct receipt, rotation and management of programme’s supplies
  • Maintain the challenge automobiles on the state degree and making certain that logbook is maintained for all motion.
  • Ensure optimum stock portions, by coordinating common stock checks, avoiding stockouts and well timed ordering of provides.
  • Maintain an up-to-date register of most popular distributors and conduct periodic performance analysis of similar Maintain up-to-date procurement plan and supply month-to-month administration report of procurement effectivity.
  • Support in upkeep of fastened belongings register by updating asset register, situation of asset motion for signing and approval, outside asset restore permission, and so on.
  • Follow-up with contractors to make sure correct service and upkeep of mills, photocopier, AC’s, and so on is carried out in well timed trend.
  • Liaise with Security & Guards contractors to make sure an exterior supervisory go to on security guards is performed periodically. Provide and guarantee logistics steering for supply of things to challenge websites and services because the case could also be.

Finance And Accounting Support:

  • Review of all invoices/cost requests and provoke well timed motion according to Project procedures/processes in the direction of processing such funds Process all money and financial institution cost as per the permitted cost vouchers.
  • Upload authorised funds to the digital banking platform, put together cheques and financial institution letters / pay schedules for approval and make the cost.
  • Review the weekly financial institution and petty money transaction summaries and submit the identical to the National Finance Manager.
  • Liaise with employees on doc completion and correct coding based mostly on the usual chart of accounts/WBS.
  • Manage all employees journey/exercise advances, making certain they’re timeously liquidated, reconciled and reported according to Lafiya Programme procedures.
  • Scan the cost supporting paperwork and submit the identical on Lafiya Share Point platform regularly.
  • Contribute to the general goal of Lafiya Programme by offering high quality assist service to the technical staff.
  • Ensure Lafiya Programme insurance policies and procedures are revered in all of the money transactions
  • Maintain a submitting system of the cost paperwork in knowledgeable method on the state degree.
  • Preparation of month-to-month forecasts and expenditure variance reporting
  • Ensure funds switch request is completed and submitted to HQ in a well timed method for clean operations of the programme and monitor invoices and money cost requests vouchers to make sure well timed processing.

Reporting necessities:

  • Fraud detection and reporting
  • Weekly Finance Field Vouchers.
  • Monthly Assets Condition Report
  • Monthly Vehicle and Generator Analysis Report
  • Relationships
  • The position liaises with the National Finance Manager, State Technical Teams, the broader Lafiya Administration staff, distributors, service suppliers, and different challenge employees and stakeholders as required.
  • The position will report on to the Finance Manager (with dotted reporting to State Team Leader) on all issues; associated reporting necessities embody:
  • Preparation of month-to-month Ops/KPI administration reports of the next:
  • Supply Chain Efficiency
  • Purchasing Efficiency
  • Procurement Efficiency and documentation
  • Assets Management and Verification

Required Qualifications

  • Must have sturdy managerial expertise with the flexibility to plan, organise and coordinate actions and inputs from a number of sources and companions, and handle the simultaneous supply of a number of actions in addition to throughout outcomes.
  • Strong interpersonal expertise and confirmed potential to develop and keep efficient working relationships throughout groups and organisations
  • Experience working with DFID funded programmes is most popular.
  • Excellent written and spoken English is a should.
  • University Degree or its equal in Business Administration, Accounting, Project Management or Social Sciences. (Possession of Professional Accounting qualification will probably be an added benefit)
  • Minimum of 5 years of expertise in offering administrative, operational and logistical assist
  • Minimum three years’ expertise with an NGO and/or donor-funded programme managing operations and administration of tasks
  • Proficient in the usage of Microsoft Excel and Microsoft Word

How to Apply
Interested and certified candidates should:
Click here to apply

Job Title: Admin Officer

Ref Id: req7858
Location: Benin City, Edo

Project Overview and Role

  • Stamping out Slavery in Nigeria (SoSiN) is a 4 year DFID Nigeria programme which goals to alter or cut back the behaviours, attitudes, and social norms in Edo State that drive or allow human trafficking.
  • The challenge seeks to realize the influence that more practical Government and non-Government establishments cut back the drivers and enablers of unsafe migration and trafficking by three elements:
    • Strengthened Edo State Government response to stopping unsafe migration and human trafficking: more practical and progressive use of sources – human, monetary, bodily, political and community belongings – helps a ‘whole of government’ strategy to stopping unsafe migration and human trafficking by social and attitudinal change;
    • Improved coordination, innovation and high quality of NGO response to stopping unsafe migration and human trafficking: higher coordinated and more practical civil society tackling the drivers and enablers of human trafficking;
    • A stronger proof base for motion in anti-slavery prevention, with studying platforms working and informing coverage and interventions: the usage of proof and sharing of best practices turns into embedded in ways of working, to ship improved performance not solely in Nigeria, however globally.

Human Resources:

  • Oversee personnel and HR associated issues together with record-keeping for annual and sick leaves.
  • Support coaching of recent programme workers on monetary administration
  • Ensure that security requirements and procedures are in place and adhered to.

Contracts & Contracts Management:

  • Negotiation, preparation and administration of all contracts of suppliers and repair suppliers referring to programme operations.
  • Work with related results in contract grantees and technical specialists.
  • Ensure compliance with different regulatory necessities referring to the employment of employees and all belongings procured or leased by the challenge Ensure that the overall workplace services are working easily.
  • Support programme employees in hiring administration of subcontractors together with evaluate of Terms of Reference and negotiating payment charges of subcontractor consultants
  • Ensure that the overall workplace services are working easily.

Office Administration:

  • Develop, keep and enhance workplace administration programs (e.g. trackers, digital submitting construction, contracts information) as mandatory.
  • Tracking of inputs and deliverables of consultants and different contractors.
  • Establish and make sure that IT programs are in working order and downside remedy the place mandatory.
  • Provide oversight of all workplace logistics, together with native transport, getting ready for staff conferences and guarantee different programme occasions are correctly executed.
  • Manage programme belongings and asset register.
  • Complete all different duties requested by the Team Leader and Operations Manager.
  • Ensure that authentic firm paperwork are correctly secured;
  • Provides administrative and logistical assist in organizing workshops, occasions, trainings and so on, together with getting ready the mandatory documentation.
  • Arranges flight for all home air travels as per request(s) permitted by the nation representatives.
  • Liaises with Travel agent in for each native and worldwide journey.
  • Facilitates visa processing for visiting worldwide consultants (writing invitation letters, acquiring journey approval at Immigration providers and so on).
  • Arranges accommodations and arranges transport for all guests.
  • Responsible for arranging accommodations and lodging for workshop/assembly/coaching based mostly on collection of distributors made by committee/administration.
  • Coordinates transport association for the general program actions as per the request in a well timed method and ensures the knowledge is precisely within the logbook and updated.
  • Consolidates automobile wants assessments from work items and administer drivers’ project for transport providers.
  • Provides historic reference by creating and using submitting and retrieval programs.
  • Establish and handle all procurement and logistics actions together with administration of automobiles and drivers.
  • Ensure correct use and upkeep of bodily belongings and workplace, together with automobiles, tools, furnishings, and workplace constructing. Arrange for repairs as mandatory.
  • Serves as security liaison and manages data for the security of employees workplace, and bodily belongings belonging to the organisation and making certain DFID fulfils security-related laws.
  • Maintain acceptable security data networks (inner and exterior), and guarantee efficient and correct security briefings for all new employees and worldwide guests.
  • Maintain a high-quality procurement system, which is accountable, clear and compliant with Palladium Procurement Policy and DFID necessities.
  • Undertake provide and repair supplier pre-qualification, conduct market analysis, establish and suggest reputable native suppliers or contractors by systematic analysis and sustaining a database of potential and lively suppliers/contractors.
  • Manage data round security insurance policies and procedures and talk replace to all employees.
  • Maintain historic archives required by purchasers/authorities tax workplaces Corporate Support and Logistics
  • Liaise with Travel Service Provider consultant concerning journey points and guarantee worth for cash is obtained;
  • Arrange and coordinate official journey preparations for workers and consultants as required together with reserving flights, lodge lodging, airport pickups and automobile transfers;
  • Ensure efficient coordination with the automobile rent driver(s) together with correct scheduling to make sure that workers are supported to attend conferences and occasions
  • Maintain a database of distributors supplying workplace providers together with automobile rent, service suppliers
  • Coordinate worker conferences, occasions and different related workplace conferences as requested;
  • Coordinate native insurance coverage for workers and function a degree of contact with suppliers; Financial Management Support.
  • Monitor service supplier contracts, evaluate invoices, and put together cost approval kinds;
  • Liaise with native and regional accounts payable to make sure the well timed submission of funds;
  • Manage petty money and request replenishment the place required;
  • Ensure all emergency procedures and numbers can be found and distributed to all employees, guests and related companions;
  • Conduct periodic checks to make sure the security of occupants;
  • Report any unsafe work areas or security incidents to the  Security staff
  • Ensure common upkeep of workplace repairs and utilities in coordination with the constructing services supervisor
  • Maintenance of the workplace communications tree and interplay with the nation communications plan;

Required Qualifications

  • Bachelor’s Degree in Business Administration or equal qualification in a associated topic.
  • Minimum of three years administrative/ logistics and fleet administration expertise in a global NGO.
  • Proficient in use of Microsoft phrases and Excel. Strong organizational and prioritization expertise. Fluency in talking, studying, and writing English.
  • Key Performance Indicators: Level of professionalism displayed | Quality of correspondence developed |Level of professionalism and high quality of picture portrayed of the organization | Effectiveness in managing the workplace tools/machines
  • Effectiveness in sustaining and updating as required, in a handbook and digital kind, submitting system which ensures that documentation is well accessible
  • Effectiveness of occasion managed
  • Optimal price management by utilization of obtainable sources and holding the precise admin expenditures inside budgeted expense ratio
  • Uninterrupted communication services
  • Timely and cost-effective reserving of tickets, cabs, accommodations for workers travelling
  • User satisfaction and degree of service supply enhancements reported.

 

How to Apply
Interested and certified candidates should:
Click here to apply

Job Title: Administrative Assistant

Ref Id: req7860
Location: Borno

Project Overview and Role
  • These outcomes will probably be achieved by a “joined-up, One-Team” supply of the next outputs:
    • Output 1 “Advocacy & Accountability”: Increased demand for reasonably priced primary well being providers by neighborhood accountability, and elevated prioritisation of human capital (well being, training, vitamin, WASH) by civil society advocacy
    • Output 2 “Data for delivery / health prioritisation”: Improved consciousness and prioritisation by senior management in Government of Nigeria, utilizing information according to a “delivery-type” strategy
    • Output 3 “Technical Assistance to maximise Government of Nigeria resources and efficiency”: Improved effectivity of present sources for supply of well being providers
    • Output 4 “Private sector”: Improved effectiveness of personal sector in delivering reasonably priced primary well being providers
    • Output 5 “Demographics and Family Planning”: Supporting household planning providers by demand creation and addressing social norms/behaviour change together with evaluation and communication of the broader influence of demographics.
  • Lafiya will probably be delivered at federal degree, in addition to with a deal with focused states (Borno, Jigawa, Kaduna, Kano and Yobe) with actions tailor-made for every particular state as an alternative of a “one size fits all” strategy.
  • The UK Department of International Development (DFID) appointed Palladium because the Supplier to ship the UK Support for Health in Nigeria – Lafiya contract. Lafiya will probably be delivered at federal degree, in addition to with a deal with focused states (Borno, Jigawa, Kaduna, Kano and Yobe) with actions tailor-made for every particular state as an alternative of a “one size fits all” strategy. The programme will run for an preliminary time period of as much as 7 years from February 2020 to complete by January 2027 (topic to availability of funding and different approvals by the Client).
  • The goal of the Lafiya contract is to enhance well being outcomes for the poorest and most weak in Nigeria by the next interlinked outcomes (1) elevated sources invested in well being, and prioritisation of well being by Government of Nigeria (by civil society advocacy on human capital, neighborhood accountability for well being; and use of information to tell authorities prioritisation of well being); (2) enhancing effectiveness and effectivity of private and non-private primary well being providers (by well being system strengthening, and dealing with the non-public sector to enhance supply of reasonably priced well being providers for the poorest populations); and (3) decreasing complete fertility price (by addressing social norms, demographic influence evaluation, and assist to household planning demand creation and supply of providers).

Primary Duties and Responsibilities

  • Reporting to the State Finance and Administration Coordinator (FACO), the Administrative Assistant will help within the workplace administration managing logistics and monetary administration of the Lafiya programme on the State degree.
  • The Administrative Assistant will assist the executive and facility features of Lafiya for well timed and efficient implementation of challenge’s work. S/he’ll assist the coordination of Lafiya transport and logistics providers for all challenge actions on the state degree. S/he will probably be accountable for reserving lodging for all employees and consultants visiting their state for challenge actions.

Primary tasks
The Administrative Assistant shall be accountable for:

Office Administration:

  • Contribute to selling a respectful office tradition throughout the state staff.
  • Supervise the workplace administration and logistics within the absence of the FACO.
  • Act because the Safety & Security Focal Person (SSFP) for the state workplace. Ensure that short-term responsibility guests are acquired/accompanied at/to the airport, have protected and enough transportation and lodging throughout their keep.
  • Under the steering of the FACO, lead on the availability of required administrative assist for all Lafiya occasions and programme implementation actions within the state.
  • Follow Lafiya administrative pointers and assist clean operations on the state workplace in liaison with the Lafiya Programme head workplace.
  • Support the evaluate of present administrative programs and procedures.
  • Supervise and supply steering/ assist to ancillary workplace employees comparable to drivers, cleaners and security guards. Where the perform is outsourced, present operational assist to the FACO to make sure agreed deliverables are satisfactorily met.
  • Support in getting ready month-to-month progress report which seeks to level out closed, excellent and new points for all discipline workplaces.
  • Proactively establish and talk distinctive points to supervisor for technical help and additional directives.

Managing Logistics:

  • Contribute to making sure full compliance with established logistics steering and processes for supply of things to services because the case could also be.
  • Assist within the state staff’s procurement processes according to the Lafiya Programme Operations Manual.
  • Assist in vendor contract administration processes, together with however not restricted to monitoring deliverables, custody of associated documentation, well timed renewals and so on.
  • Ensure the correct use, upkeep and restore of services and tools, comparable to mills, automobiles, communication, pc items and peripherals, video and audio tools, different workplace tools, and air conditioners and heaters.
  • Recharges for prior permitted private and different unofficial utilization of Programme belongings based mostly on established charges.
  • Ensure workplace tools and services are in good working situation always.
  • Ensure optimum stock portions, by coordinating common stock checks, avoiding stockouts and well timed ordering of provides.
  • Support the FACO to hold out Quarterly belongings’ verification and month-to-month reporting of belongings situation.
  • Assist in upkeep of fastened belongings register by updating asset register according to Lafiya Programme Operations Manual.
  • Support the FACO with month-to-month Vehicle and Generator Utilisation reporting.
  • Alongside the FACO, keep an up-to-date register of most popular distributors and conduct periodic performance analysis of similar.

Finance And Accounting Support:

  • Manage the State Team’s Petty Cash making certain money is safely saved, discrepancies corrected and reconciled always, make financial institution deposits.
  • Support the FACO in administering challenge exercise/employees journey advances.
  • Provide efficient cowl within the occasion of the absence of the FACO from responsibility.
  • Assist the FACO in preparation of month-to-month forecasts and expenditure variance reporting.
  • Provide preliminary evaluate of all invoices/cost requests and provoke well timed motion according to Project procedures/processes in the direction of processing such funds.
  • Preparation of weekly Field Vouchers for evaluate and ultimate submission by the FACO.

Reporting Requirements:
The position will report on to the FACO on all issues; associated reporting necessities embody:

  • Support the FACO within the preparation of month-to-month Ops/KPI administration reports of the next:
    • Fraud detection and reporting
    • Weekly Finance Field Vouchers.
    • Monthly Assets Condition Report
    • Monthly Vehicle and Generator Analysis Report
    • Supply Chain Efficiency
    • Purchasing Efficiency
    • Procurement Efficiency and documentation
    • Assets Management and Verification

Relationships:

  • The position liaises with the FACO, State Technical Teams, the broader Lafiya Administration staff, distributors, service suppliers, and different challenge employees and stakeholders as required.

Required Qualifications

  • Excellent cross-cultural communication and interpersonal expertise demonstrated by potential to work together professionally with culturally and linguistically numerous employees, purchasers and consultants.
  • Ability to prioritise and handle quite a lot of actions with consideration to element.
  • Basic degree expertise in Microsoft Office Suite, and comfy in a Windows PC setting.
  • University Degree or its equal in Business Administration, Accounting, Project Management or Social Sciences.
  • Two years’ workplace administration and administration expertise.

How to Apply
Interested and certified candidates should:
Click here to apply

Job Title: Administrative Assistant

Ref Id: req7859
Location: Yobe

Project Overview and Role
  • These outcomes will probably be achieved by a “joined-up, One-Team” supply of the next outputs:
    • Output 1 “Advocacy & Accountability”: Increased demand for reasonably priced primary well being providers by neighborhood accountability, and elevated prioritisation of human capital (well being, training, vitamin, WASH) by civil society advocacy
    • Output 2 “Data for delivery / health prioritisation”: Improved consciousness and prioritisation by senior management in Government of Nigeria, utilizing information according to a “delivery-type” strategy
    • Output 3 “Technical Assistance to maximise Government of Nigeria resources and efficiency”: Improved effectivity of present sources for supply of well being providers
    • Output 4 “Private sector”: Improved effectiveness of personal sector in delivering reasonably priced primary well being providers
    • Output 5 “Demographics and Family Planning”: Supporting household planning providers by demand creation and addressing social norms/behaviour change together with evaluation and communication of the broader influence of demographics.
  • The UK Department of International Development (DFID) appointed Palladium because the Supplier to ship the UK Support for Health in Nigeria – Lafiya contract. Lafiya will probably be delivered at federal degree, in addition to with a deal with focused states (Borno, Jigawa, Kaduna, Kano and Yobe) with actions tailor-made for every particular state as an alternative of a “one size fits all” strategy. The programme will run for an preliminary time period of as much as 7 years from February 2020 to complete by January 2027 (topic to availability of funding and different approvals by the Client).
  • The goal of the Lafiya contract is to enhance well being outcomes for the poorest and most weak in Nigeria by the next interlinked outcomes (1) elevated sources invested in well being, and prioritisation of well being by Government of Nigeria (by civil society advocacy on human capital, neighborhood accountability for well being; and use of information to tell authorities prioritisation of well being); (2) enhancing effectiveness and effectivity of private and non-private primary well being providers (by well being system strengthening, and dealing with the non-public sector to enhance supply of reasonably priced well being providers for the poorest populations); and (3) decreasing complete fertility price (by addressing social norms, demographic influence evaluation, and assist to household planning demand creation and supply of providers).
  • Lafiya will probably be delivered at federal degree, in addition to with a deal with focused states (Borno, Jigawa, Kaduna, Kano and Yobe) with actions tailor-made for every particular state as an alternative of a “one size fits all” strategy.

Primary Duties and Responsibilities

  • Reporting to the State Finance and Administration Coordinator (FACO), the Administrative Assistant will help within the workplace administration managing logistics and monetary administration of the Lafiya programme on the State degree.
  • The Administrative Assistant will assist the executive and facility features of Lafiya for well timed and efficient implementation of challenge’s work. S/he’ll assist the coordination of Lafiya transport and logistics providers for all challenge actions on the state degree. S/he will probably be accountable for reserving lodging for all employees and consultants visiting their state for challenge actions.

Primary tasks
The Administrative Assistant shall be accountable for:

Office Administration:

  • Proactively establish and talk distinctive points to supervisor for technical help and additional directives.
  • Contribute to selling a respectful office tradition throughout the state staff.
  • Supervise the workplace administration and logistics within the absence of the FACO.
  • Act because the Safety & Security Focal Person (SSFP) for the state workplace. Ensure that short-term responsibility guests are acquired/accompanied at/to the airport, have protected and enough transportation and lodging throughout their keep.
  • Under the steering of the FACO, lead on the availability of required administrative assist for all Lafiya occasions and programme implementation actions within the state.
  • Follow Lafiya administrative pointers and assist clean operations on the state workplace in liaison with the Lafiya Programme head workplace.
  • Support the evaluate of present administrative programs and procedures.
  • Supervise and supply steering/ assist to ancillary workplace employees comparable to drivers, cleaners and security guards. Where the perform is outsourced, present operational assist to the FACO to make sure agreed deliverables are satisfactorily met.
  • Support in getting ready month-to-month progress report which seeks to level out closed, excellent and new points for all discipline workplaces.

Managing Logistics:

  • Contribute to making sure full compliance with established logistics steering and processes for supply of things to services because the case could also be.
  • Assist within the state staff’s procurement processes according to the Lafiya Programme Operations Manual.
  • Assist in vendor contract administration processes, together with however not restricted to monitoring deliverables, custody of associated documentation, well timed renewals and so on.
  • Ensure the correct use, upkeep and restore of services and tools, comparable to mills, automobiles, communication, pc items and peripherals, video and audio tools, different workplace tools, and air conditioners and heaters.
  • Recharges for prior permitted private and different unofficial utilization of Programme belongings based mostly on established charges.
  • Ensure workplace tools and services are in good working situation always.
  • Ensure optimum stock portions, by coordinating common stock checks, avoiding stock-outs and well timed ordering of provides.
  • Support the FACO to hold out Quarterly belongings’ verification and month-to-month reporting of belongings situation.
  • Assist in upkeep of fastened belongings register by updating asset register according to Lafiya Programme Operations Manual.
  • Support the FACO with month-to-month Vehicle and Generator Utilisation reporting.
  • Alongside the FACO, keep an up-to-date register of most popular distributors and conduct periodic performance analysis of similar.

Finance And Accounting Support:

  • Manage the State Team’s Petty Cash making certain money is safely saved, discrepancies corrected and reconciled always, make financial institution deposits.
  • Support the FACO in administering challenge exercise/employees journey advances.
  • Provide efficient cowl within the occasion of the absence of the FACO from responsibility.
  • Assist the FACO in preparation of month-to-month forecasts and expenditure variance reporting.
  • Provide preliminary evaluate of all invoices/cost requests and provoke well timed motion according to Project procedures/processes in the direction of processing such funds.
  • Preparation of weekly Field Vouchers for evaluate and ultimate submission by the FACO.

Reporting Requirements:
The position will report on to the FACO on all issues; associated reporting necessities embody:

  • Support the FACO within the preparation of month-to-month Ops/KPI administration reports of the next:
    • Fraud detection and reporting
    • Weekly Finance Field Vouchers.
    • Monthly Assets Condition Report
    • Monthly Vehicle and Generator Analysis Report
    • Supply Chain Efficiency
    • Purchasing Efficiency
    • Procurement Efficiency and documentation
    • Asset Management and Verification

Relationships:

  • The position liaises with the FACO, State Technical Teams, the broader Lafiya Administration staff, distributors, service suppliers, and different challenge employees and stakeholders as required.

Required Qualifications

  • Excellent cross-cultural communication and interpersonal expertise demonstrated by potential to work together professionally with culturally and linguistically numerous employees, purchasers and consultants.
  • Ability to prioritise and handle quite a lot of actions with consideration to element.
  • Basic degree expertise in Microsoft Office Suite, and comfy in a Windows PC setting.
  • University Degree or its equal in Business Administration, Accounting, Project Management or Social Sciences.
  • Two years’ workplace administration and administration expertise.

ALSO APPLY FOR : Farm Innovation Nigeria Limited Job Vacancies

How to Apply
Interested and certified candidates should:
Click here to apply

Job Title: Policy Consultant – Agric Inputs Markets

Ref Id: req7852
Location: Abuja
Name of challenge/programme: Propcom Mai-karfi

Primary Duties and Responsibilities
  • Individual consultant to assist coverage intervention in Agricultural Inputs Markets.
  • The service to be delivered is detailed within the schedule-Terms of Reference. The service will probably be delivered over a time period, efficient from April 2020.

Terms of reference for:

  • Individual consultant to assist coverage intervention in Agricultural Inputs market

About Propcom Mai-karfi

  • The program additionally stimulated greater than NGN17.6 billion in non-public sector funding into the agricultural economic system. Now in its 3-year extension part which runs until March 2021, PM is targeted on post-conflict market growth and local weather good agriculture initiatives within the north east (Borno, Yobe, Adamawa, Taraba, Gombe and Bauchi states), in addition to persevering with markets for the poor interventions within the DFID companion states of Jigawa, Kano, and Kaduna. During this part, this system goals to extend the incomes of an extra 350,000 rural poor people by 2021
  • Propcom Mai-karfi (PM) is a market-driven program funded by UK support which goals to cut back poverty in northern Nigeria by intervening in markets that matter most to poor ladies and men.
  • Partnering with the non-public sector and authorities companies, Propcom Mai-karfi makes use of a ‘making markets work for the poor (M4P)’ strategy to create systemic adjustments in agricultural and rural markets in northern Nigeria in order that poor people get a greater deal for his or her companies and have entry to very important items and providers. During its first part which ran from 2012 to 2017, Propcom Mai-karfi raised the incomes of 628,000 poor women and men in northern Nigeria by a cumulative NGN 9 billion.

About the Ag-Inputs Market

The acceptable use of high quality inputs can have a major influence on the yield and incomes of farmers. In Nigeria, nevertheless the usage of these inputs by small-holder farmers nonetheless stays low. This is on account of a lot of constraints which embody:

  • Lack of finance on the a part of small-holder farmers
  • Lack of packaged items of inputs which might be reasonably priced and are acceptable for the world / crops being cultivated.
  • Policy and regulatory gaps at state and federal ranges that hinder the expansion of the sector.
  • Propcom Mai-karfi is partnering with stakeholders within the sector together with non-public sector enter firms, agro-dealers and the general public sector to handle a few of these constraints in northern Nigeria.
  • Unavailability or inadequate portions of high quality inputs on the required time within the rising season from planting to reap and storage.
  • Poor distribution channels to rural communities and failure to put money into rural distribution channels by enter firms which limits the entry to and use of high quality inputs by small-holder farmers.
  • Poor high quality of inputs obtainable and low data/adoption of fine agronomic practices (GAP) amongst small-holder farmers undermines the potential influence the inputs should make.

Policy Constraints:

  • Absence of regulatory physique particularly for agrochemicals: Currently, the usual organisation of Nigeria and NAFDAC have been dealing with the registration of agrochemicals in Nigeria, targeted totally on importation and missing the capability to high quality guarantee and management the influx and distribution of substandard and banned agrochemicals. This has far-reaching impact on the lives of farmers because it straight will increase their publicity to hazardous supplies, direct damaging influence on the setting and by extension, the security and high quality of meals.
  • Absence of regulation controlling the dealing with and use agrochemicals: The protected dealing with of agrochemicals requires a specialised chain – enough coaching and the usage of private protecting tools throughout spraying- with out which it turns into a hazard to the handler, the meals and the setting. So far, there isn’t any regulation mandating firms to make sure the dealing with of their agrochemicals is completed by a educated spray service supplier. The absence of this regulation has led to the under-development of the spray service supply chain; resulting in a number of long-term well being hazards, which can have been neglected inside the environment given the weak diagnostic buildings. Although agrochemical firms have an umbrella body-CropLife that should drive the spray service supply system, the absence of a supporting coverage/regulation has been a disincentive for firms to put money into it. It is, due to this fact, essential to have a regulation mandating the businesses importing agrochemicals to current a listing of educated SSPs as a prerequisite for importation. Also, the regulation should present that solely educated people can spray, to restrict well being hazard and air pollution. Furthermore, the nation will have the ability to obtain product trace-ability.
  • PM’s technique focuses on coverage change to permit entry of competent and reputed worldwide enter firms to the Nigerian enter market to stimulate competitors within the home market and to spur innovation by way of product and repair choices. Focus can also be on strengthening the regulatory setting to advertise coverage implementation and forestall the circulation of counterfeit and unlawful merchandise with a view to selling meals security and high quality, cut back farmer well being and productiveness dangers and environmental air pollution.
  • Existing coverage, guidelines and regulation prohibit market-led progress of the non-public sector. Policies are sometimes designed to safeguard the curiosity of native enter firms on the expense of the farmers and their wants and in the end prohibit competitors between home and worldwide enter firms. Consequently, native enter firms have develop into complacent and don’t see the should be aggressive of their seed manufacturing or distribution leading to few improvements out there that profit farmers.
  • Despite the apparent worth of utilizing the appropriate inputs, farmers are unable to reap these advantages on account of some recognized coverage constraints; both the absence of 1 or the weak spot in implementation;
  • Weak regulation by Nigerian Seed Council on product high quality: For seed, the problem of adulteration and counterfeiting is rife, largely because of the absence of post-market surveillance exercise by the seed council. Given the large market alternative, adulterators proceed of their act because the Council has not lived as much as its expectation in monitoring and meting out punitive measures on offenders.

Purpose

  • PM is searching for a consultant with expertise in coverage growth and advocacy to assist the Ag-input market (Seeds and CPP) in identification of alternatives and to facilitate coverage advocacy and regulatory reforms within the Ag-inputs market.

Activities:

  • Report; detailing the important thing coverage and regulatory challenges of the Seeds and CPP market and intervention nodes for PM as a part of a wider technique involving PM and key gamers within the sectors.
  • Seeds and CPP coverage briefs for key stakeholders and establishments.
  • Advocacy technique
  • Stakeholder consensus and communique.
  • Tangible adjustments with respective companies.
  • Support stakeholder roll-out
  • Data gathering on the state of affairs within the Seeds and CPP market to outline key issues.
  • Define coverage actions for the Seeds and CPP market.
  • Identify intervention nodes for coverage engagement.
  • Develop coverage and advocacy briefs for the Seeds and CPP markets.
  • Support stakeholder engagement in coverage growth and advocacy.
  • Any further duties and actions related to this engagement.
  • Outputs / Deliverables

Location and length of project:

  • The Consultant will do business from home or from the Propcom Mai-karfi workplace in Abuja, with journey throughout Nigeria when required. This engagement will probably be efficient from April 2020

Reporting:

  • The consultant will report back to the Tier Lead and work carefully with the Market Manager accountable for Ag-inputs.

Required Qualifications / Criteria
Qualifications:

  • Previous expertise in offering technical coverage help to public sector organisations or worldwide growth interventions.
  • Excellent report writing and presentation expertise.
  • Excellent time administration, communication, interpersonal and management expertise.
  • Critical thinker and downside solver.
  • Relevant tutorial qualification in Public Policy, Social Sciences, Development or associated self-discipline.
  • Extensive expertise in coverage analysis and evaluation and worldwide growth sector.
  • Good understanding of Nigeria Agricultural-inputs markets could be a bonus.

Selection Criteria:

  • Technical Expertise and proposed broad strategic actions: 40
  • Daily price and Tax Identification Number: 20
  • Total: 100
  • Criteria Weights (%)
  • Detailed CV & proof of earlier work on coverage: 40
How to Apply

Interested and certified candidates should send their Applications (Containing the next under paperwork) in Microsoft Word or PDF codecs as one attachment to: [email protected]

Documents embody:

  • Tax Remittance Number and proposed day by day price(despatched individually on connected excel sheet)
  • Proposed strategy and broad strategic actions (no more than Three pages)
  • An in depth CV and canopy letter.
  • Evidence of comparable work executed.

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