Office Associate at Food and Agriculture Organization of the United Nations (FAO-UN)


The Food and Agriculture Organization of the United Nations (FAO-UN) – An intergovernmental organization, FAO has 194 Member Nations, two affiliate members and one member organization, the European Union. Its staff come from numerous cultural backgrounds and are consultants in the a number of fields of exercise FAO engages in. FAO’s workers capability permits it to assist improved governance inter alia, generate, develop and adapt current instruments and pointers and present focused governance assist as a useful resource to nation and regional degree FAO places of work. Headquartered in Rome, Italy, FAO is current in over 130 nations.

We are recruiting to fill the place beneath:

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Job Title: Office Associate  

Post Number: 0130818
Location: Abuja, Nigeria
Organizational Unit: FRNIR
Job Type: Staff place
Type of Requisition: General Service
Grade Level: G-6
Duration: Fixed time period: one year with risk of extension

Organizational Setting

  • Food and Agriculture Organization of the United Nations in Nigeria which is headed by an FAO Representative assists the governments to develop insurance policies, programmes and tasks to attain meals security  and to scale back  starvation  and malnutrition, to assist develop the agricultural, fisheries and forestry sectors, and to make use of  their environmental and pure assets in a sustainable method. 
  • The nation additionally helps humanitarian responses in the North East of Nigeria in an effort to improve the resilience of livelihoods to meals and agriculture threats and crises.
  • The Office Associate, subsequently helps the Country Representative in day after day administration and administration of the workplace in an effort to obtain the mandate of the FAO.

Main Purpose

  • The Office Associate leads and coordinates the office- and administration assist capabilities of the Office.
  • He/she ensures the clean movement of workplace work and info by setting priorities and organizing the day-to-day work.
  • The job position requires in-depth information and interpretation of workplace insurance policies, procedures and practices.
  • The incumbent supplies procedural steerage to managers and workers in the division/ division or location.

Supervision Received / Exercised:

  • The incumbent works below the common supervision of the FAO Representative and the direct supervision of the purposeful supervisor.  Work is carried out autonomously, exhibiting a excessive degree of initiative and unbiased judgment. Supervision acquired is concentrated on facilitating service supply.
  • The incumbent successfully organizes and supervises different workplace assist workers and supplies related steerage and coaching.

Working Relationships

  • The incumbent maintains a variety of contacts with managers, workers and counterparts each inside and outdoors the Organization. Work relations could also be on a excessive organizational degree, requiring superb communication expertise and skilled dealing with.

Key Functions / Results

  • Analyze, handle and monitor a big and diversified quantity of complicated correspondence and documentation, usually of confidential and delicate nature; guarantee acceptable routing, reply, prioritization, accuracy, consistency, casual translation and timeliness; deliver complicated, delicate or precedence points to the supervisor’s consideration;
  • Establish inner procedures and monitoring programs for correspondence and paperwork; confirm that work is finished in accordance with company requirements; monitor work progress;
  • Respond to written inquiries and draft responses to non-routine questions; coordinate responses to delicate enquiries on behalf of the supervisor;
  • Follow up on the preparation of reports, correspondence, briefing notes and different paperwork; evaluate paperwork and make modifications to their format or model in accordance with commonplace practices; conduct analysis and put together briefing supplies for the supervisor; present casual translations into one other official language;
  • Evaluate ongoing assist necessities of the workplace, adapt service provision to satisfy altering wants and remedy operational issues as required;
  • Ensure the initiation of a spread of transactions in the organization’s computerized administrative programs;
  • Provide info and steerage to workers at all ranges inside the organizational unit; guarantee understanding of intent and deadlines;
  • Arrange appointments and responsibility travels, preserve supervisor’s calendar and obtain guests;
  • Organize high-level conferences, finalize agendas and invites, guarantee the manufacturing and distribution of documentation, take notes and put together minutes, and observe up on required actions;
  • Organize and coordinate the work carried out by different workplace assist workers; coordinate actions throughout the division, together with divisional points, deadlines and different requests;
  • Perform different duties as required.

Impact of Work:

  • The incumbent’s work impacts instantly on the clean and environment friendly operations of the Office. He/she performs a lead position in the coordination and provision of the workplace assist companies for the profitable achievement of the Division’s mandate.

Minimum Requirements
Candidates shall be assessed in opposition to the following:

  • Education: Secondary School Education
  • Experience: Five years of related expertise in administration and workplace assist work
  • Languages: Working information (Level C) of English
  • IT Skills: Very good information of the MS Office purposes, Internet and workplace expertise gear


  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical Skills:

  • Thorough information of communication and documentation requirements
  • Thorough information of company computerized monetary / journey / human assets programs
  • Thorough information of the organizational construction, administrative procedures and insurance policies and issues of protocol

Desirable Qualifications And Skills
Limited information of French (Level B) shall be thought of a bonus


  • Evaluation of certified candidates might embody an evaluation train and a technical / competency-based interview.

A aggressive compensation and advantages bundle is obtainable. For info on UN salaries, allowances and advantages, click on on the following hyperlink:

How to Apply
Interested and certified candidates should:
Click here to apply

Important Information and Notice

  • FAO doesn’t cost a payment at any stage of the recruitment course of (application, interview, processing)
  • Please observe that FAO solely considers greater instructional {qualifications} obtained from an establishment accredited/acknowledged in the World Higher Education Database (WHED), a listing up to date by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The record could be accessed at:
  • The size of the appointment for inner FAO candidates shall be established in accordance with relevant insurance policies pertaining to extension of appointments
  • Selected candidates must reside inside commuting distance from the FAO workplace. “Commuting distance” means the distance inside which workers members can journey every day between their place of work and their residence.
  • No worldwide advantages shall be payable as chosen candidates are recruited regionally and paid in the native foreign money of the workplace location
  • Other related positions could also be stuffed from this emptiness discover
  • Please observe that Closure Date and Time displayed above are based mostly on date and time settings of your private system
  •  Staff in the General Service class are recruited regionally from the Primary Location space, which is the place the workplace is situated
  • FAO is dedicated to reaching workforce range in phrases of gender and nationality
  • People with disabilities are protected against any sort of discrimination throughout any stage of employment, together with the recruitment section
  • All purposes shall be handled with the strictest confidentiality
  • FAO workers are anticipated to stick to FAO Values of Commitment to FAO,
  • Respect for All and Integrity and Transparency

Application Deadline  tenth May, 2021; 10:59:00 PM

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