Office Assistants at the Management Sciences for Health MSH – 4 Locations

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Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a world well being nonprofit organization, makes use of confirmed approaches developed over 40 years to assist leaders, well being managers, and communities in growing nations construct stronger well being techniques for better well being affect. We work to save lots of lives by closing the hole between data and motion in public well being.

We are recruiting to fill the place beneath:

Job Title: Office Assistant

Job ID: 13-11030
Locations: Zamfara, Plateau, Benue and Nasarawa
Grade: C
Group / Office: PDG (Program Delivery Group)
Dept / Unit: PDGGEN – Program Delivery Group
Project / Program: A576 – PMI – S
Reports To: Finance and Administration Manager

Overview

  • President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria undertaking carried out by way of a consortium led by Management Sciences for Health (MSH)
  • The undertaking is supporting the Government of Nigeria by way of its businesses at the federal, state, LGA and group ranges to cut back below-5 and maternal mortality by delivering high quality providers for administration of malaria, its problems, and prevention
  • PMI-S undertaking focuses on strengthening the capability of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will goal eight states of Nigeria, specifically: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
  • MSH seeks to recruit Office Assitants for Zamfara, Plateau, Benue and Nassarawa States
  • The Office Assistant is accountable for guaranteeing the clean operations of logistics supplied by the operations supervisor by offering clerical help
  • She or he works with the Finance and Admin Manager to make resort and airline preparations, present operational help to employees, coordinate the association of supplies and gear as laid out in the exercise profiles, stock administration and supply help to guarantee shipments to the initiatives clear customs in a well timed method.

Specific Responsibilities

  • Arrange resort for MSH employees, members, consultants who’re coming to/from state for assignments.
  • Arrange resort for TDY employees.
  • Assist employees in acquiring visas for worldwide journey.
  • Assist in making worldwide and native journey preparations.
  • Arrange for telephones and web modems for TDY and new employees, as the case could also be.
  • Provide help and observe as much as Expats and TCNs on acquiring Nigerian resident VISAS.
  • Assist in organizing for the dispatch  of products  and gear  at any time when  required and guarantee  that  packing  checklist,  waybills  and  export  documentations   the place  crucial  are ready and make sure that delivery particulars are communicated in writing promptly to the receiver.
  • Calendar administration, guaranteeing convention rooms are booked and Meeting/convention/exercise logistics and ensuring to replace the data recurrently.
  • Arrange areas for new staff ensuring the availability of desks, chairs and so forth. are prepared for them to make use of on the begin day.
  • Coordinate the permitted Activity Profiles ensuring that supplies, gear, and so forth required for the exercise are organized and prepared for the exercise.
  • Maintaining and updating stock (provides, gadgets, gear) and associated data.
  • Coordinate catering providers for official features inside and outdoors the workplace location.
  • Other duties as requested by supervisor.
  • Ensure that techniques are in place in nation to make sure that operations are managed and employees act in full compliance with native legal guidelines, adhere to contract/award and donor necessities, and adjust to MSH insurance policies and customary working procedures.
  • Monitor and guarantee compliance.

Qualifications and Experience

  • Bachelor’s Degree and / or equal related expertise.
  • 3 – 5 years associated work expertise with International organizations in Nigeria.
  • Verbal and written language abilities in English required.
  • Ability to work independently and take initiative.
  • Ability to study complicated program procedures.

Knowledge and Skills:

  • Good typing abilities. Good memo composition and modifying abilities.
  • Good laptop abilities with sound data of generally used application software program.
  • Familiar with web search engines like google and in a position to undertake background search on properly-outlined duties.
  • Inventory, Admin and logistics administration.
  • Able to work independently by managing priorities and workload inside normal schedule of labor, directions and standardized practices.
  • Excellent command of written and verbal English.
  • Takes initiative and may begin/full duties with primary path.
  • Excellent Computer data. Proficient in Word, Excel, Outlook and Power Point 2007 and data of Photoshop. Learn and turn out to be proficient in the agency’s administration system (Applied) and different provider software program or web sites, as wanted.
  • Ability to Multi job and manage ongoing initiatives, wanting for ways to turn out to be extra environment friendly in finishing duties.
  • Consistently seems for ways to help.

Competencies:

  • Demonstrated competence to evaluate priorities and handle a wide range of actions in a time delicate atmosphere and meet deadlines with consideration to element and high quality.
  • Strong workplace and organizational abilities.
  • Demonstrated means to work as an efficient staff member in a fancy and quick paced atmosphere.
  • Excellent interpersonal abilities and demonstrated means to work together professionally with culturally various employees, purchasers and consultants.

Application Closing Date
13th April, 2020.

How to Apply
Interested and certified candidates should:
Click here to apply online

Note

  • Recruitment for this job place is contingent upon receiving funding and donor approval.
  • Please word that the place holder can be stationed in one in all the following states – Zamfara, Plateau, Benue or Nassarawa.
  • Applicants are to checklist three states they wish to work in, in response to desire, on the final web page of their CV.

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