Junior Administrative Assistant, Driver, Procurement Officer at Cuso International

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Cuso International Recruitment

Cuso International is a North American popular international advancement business that handles volunteers to get rid of trouble, running in Nigeria for more than 60 years.

We are dealing with to fill the position kept in mind listed below:

RELATED JOBS : Job for Livelihood Field Officer at Cuso International

Job for Finance and Administration Assistant at Cuso International

Agricultural Field Officer at Cuso International

Job Title: Junior Administrative Assistant

Location:  Kwande, Benue State

Background

  • Cuso International, a Canadian advancement NGO, is carrying out a United Nations High Commissioner for Refugees (UNHCR) supported task in Cross River and Benue States called Livelihood Enhancement in refugee settlements and in Refugee Holding Communities in Cross River and Benue States – (B-LIVER) which intends to enhance incomes, boost earnings generation and self-reliance through sustainable business advancement for Cameroonian refugees and host neighborhood members in Cross River and Benue States.
  • This will be accomplished through the execution of income interventions covering occupation and technical trainings, establishing of farm centers, entrepreneurship and organisation management, life abilities and access to farming / animals / fisheries production.

Job Summary

  • Reporting to the Finance and Administration Officer, the Junior Administrative Assistant supplies a series of administrative and financial backing to the task classified by either monetary or administrative assistance to the task in the Field.

Job Function

  • Maintain stock of workplace materials and own re-ordering procedures
  • Ensure a spick-and-span workplace environment (managing the cleaner and the chauffeur)
  • Manage social calendar consisting of celebration of personnel birthdays and other unique events
  • Help arrange particular conferences inside and beyond the workplace
  • Provide advertisement hoc administrative assistance as required to personnel, consisting of to those based abroad
  • Manage minor money
  • Ensure that monetary records are kept precise and as much as date in the Field
  • Process all invoicing
  • Petty cashier
  • Provide extra assistance as needed to the Finance Officer and Manager.
  • Manage outbound and inbound post
  • Provide administrative assistance to personnel
  • Manage personnel motion register, offer report weekly report of lorry mileage and upgrade property register
  • Ensure correct filing and upgrading of all task associated documents
  • Filing of project-related documents in a workplace filing cabinet
  • Provide taking a trip assistance to the group; preparation of Travel Authorization type etc
  • Prepare for, assistance and take minutes at personnel conferences
  • Support visitors’ visits/appointments with management
  • Carry out some external correspondences
  • Provide basic administrative assistance to the field group (Ogoja and Benue)
  • Carry out any other function as needed by the Line Manager.

Job Requirements

  • HND or BSc in Business Administration, Finance, Accounting or comparable
  • At least 2 years of experience in comparable position, ideally in an International NGO
  • Understanding of fundamental accounting, accounts payable and receivable
  • Effective interaction abilities with people at all levels of the organization
  • Computer literate, consisting of efficient working abilities of MS Word and Excel
  • Ability to find out new software application
  • Strong organizational abilities and the capability to focus on numerous contending jobs with outstanding attention to information
  • Excellent social abilities and the capability to construct relationships throughout the organization and with external stakeholders
  • High level of attention to information
  • Strong group gamer
  • Comfortable utilizing own effort and taking ownership of procedures
  • High levels of stability and credibility
  • Able to deal with secret information.

Application Closing Date
Not Specified

How to Apply
Interested and certified prospects should:
Click here to apply online

Job Title: Procurement Officer

Location: Calabar, Cross River
Contract Type: Fixed-Term

Background

  • Cuso International, a Canadian development NGO, is implementing a United Nations High Commissioner for Refugees (UNHCR) supported project in Cross River and Benue States called Livelihood Enhancement in refugee settlements and in Refugee Holding Communities in Cross River and Benue States – (B-LIVER) which aims to improve livelihoods, increase income generation and self-reliance through sustainable enterprise development for Cameroonian refugees and host community members in Cross River and Benue States.
  • This will be achieved through the implementation of livelihood interventions covering vocational and technical trainings, setting up of farm hubs, entrepreneurship and business management, life skills and access to agricultural / livestock / fisheries production.

Job Summary

  • Reporting to the Finance and Admin Manager, the Procurement Officer provides procurement expertise and assists the organization to plan, develop, source and manage procurement arrangements to effectively meetorganizational and business objectives

General Responsibilities

  • Support Cuso International Nigeria in the development and implementation of innovative and sustainable procurement guidelines, procedures and policy;
  • Request for quotes based on organizational policy and procedures;
  • Prepare vendor comparison sheet to support the Procurement Committee in their sitting;
  • Prepare purchase order with all specifications/conditions, including withholding tax/VAT exemption, approved by the Country Representative or designate and mail to vendors
  • Development of Key Performance Indicators for new and existing suppliers and monitoring of suppliers;
  • Provide oversight on monitoring of internal procurement systems and processes and ensure that compliance is achieved across the organization;
  • Undertake, complete and assist in specific procurement projects and provide ongoing monitoring as required including working with budget managers;
  • Provide staff with training on standard procurement systems and processes to a knowledge level relevant to their position;
  • Provide oversight in ensuring that appropriate supplier selection/bidding processes for selected purchase requests, and supplier and contract pricing validation for all purchase requests;
  • Identify, mitigate and escalate procurement risks to enable the organization to meet its obligations and maximize business opportunities;
  • Maintain and update procurement records and generate reports on procurement and contract activity to meet organizational compliance requirements;
  • Undertake any other relevant duties as directed by the line manager; and
  • Any other duties are completed in a professional and timely manner to appropriate standards.

Position Objectives:

  • Provide excellent vendor services and ensuring that a professional manner is always maintained with vendors;
  • Facilitate systems that will help to maintain close working relationships with internal and external contacts as appropriate;
  • Ensure queries are dealt with in a professional and courteous manner;
  • Support a culture of quality vendor service in the organization;
  • Consider service requirements and develop solutions to meet needs; and
  • Resolve complex service issues and needs.

Job Requirements
Essentials:

  • Bachelor’s or Master’s degree in supply chain management, Logistics or Business administration Economics or any related field
  • 3+ years of experience as a Procurement Officer with an International Organization;
  • Punctual, organized, motivated, detail-oriented, multitasking
  • High self-motivated and the ability to perform with minimum supervision, as well as within a team
  • Excellent interpersonal skills, and oral and written communication skills
  • Ability to manage procurement across board and especially within an INGO set up
  • Possess the energy and tenacity to conduct hands-on market searches
  • Exhibit a sense of professionalism in conducting duties
  • Have experience in bidding / tendering
  • Excellent command of MS Office & common applications / software (especially excel)
  • Strong communication and negotiation skills.

Desirable:

  • 3+ experience in supply chain management
  • Knowledge of Strategic Sourcing methodology

Application Closing Date
23rd February, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Driver

Location: Kwande, Benue

Background

  • Cuso International, a Canadian development NGO, is implementing a United Nations High Commissioner for Refugees (UNHCR) supported project in Cross River and Benue States called Livelihood Enhancement in refugee settlements and in Refugee Holding Communities in Cross River and Benue States – (B-LIVER) which aims to improve livelihoods, increase income generation and self-reliance through sustainable enterprise development for Cameroonian refugees and host community members in Cross River and Benue States.
  • This will be achieved through the implementation of livelihood interventions covering vocational and technical trainings, setting up of farm hubs, entrepreneurship and business management, life skills and access to agricultural / livestock / fisheries production.

Job Summary
General:

  • At all times act professionally and ethically in work related activities.
  • To inform management of any pending problems or alert them to potential improvements in operating procedures.
  • To carry out reasonable instructions from your line manager, Team Leader and other team members to the best of your ability.

Key Responsibilities
To ensure that:

Transport:

  • Transport staff and other personnel to and from various destinations, including trips which may last for several days, ensuring that all occupants wear seat belt.
  • Maintain a log book for all tasks for all trips, fuelling and maintenance
  • Ensure vehicles are in sound mechanical conditions ready for program activities, conducting daily checks and maintenance
  • Maintain the vehicles in a clean condition at all times.
  • Ensure vehicles have all essential accessories such as umbrellas, map, fire extinguisher, maintenance tool kit, torch, first aid kit, telephone directory and other essential items like water, oil and brake fluid.
  • Conduct regular vehicle checks to ensure service schedules are adhered to
  • Ensuring that vehicles are safe and secured at all times
  • Plan routes and estimate requirements for field trips, preparing funding requests as appropriate.
  • Fulfil other duties such as picking up and delivering items/mails.
  • Test drive office vehicle to be able to guide external service providers on what to do on vehicles; also to verify work done by external service providers upon return of the vehicle from the garage
  • Load and unload any Cuso International goods as needed or requested.
  • Undertake medical exam and eye test as required by management to maintain safe driving capacity. Eye test will be done yearly.
  • Ensure that vehicle insurance, license and road-worthiness and other government required licenses are up-to-date and copies are kept in the vehicle.
  • Staff are charged at least monthly for personal use of Project vehicles and rates for personal use are reviewed at least twice a year.
  • The vehicle code of conduct is strictly enforced.
  • Undertake other duties that may be assigned by the supervisor.

Logistical Support:

  • Develop and maintain a documentation system for vehicles operations and liaise with administrative staff to maintain set guidelines
  • That minor maintenance issues are fixed by yourself or reported and fixed promptly.
  • The vehicle code of conduct is strictly enforced.
  • Must keep a fully charged mobile phone with credits at all times when travelling for project purposes.
  • Support the Administration and Logistics Assistant in administration and logistics duties.

Other duties:

  • Office Runs or any other duties as required and as directed via the Project Support and Logistics Officer, Finance & Admin Manager and branch supervisor.
  • High standards of care and safety are maintained at all times.
  • To Check and ensure there is always fuel for the standby generator, both in the generator itself and in the container for refuelling.
  • Ensure all vehicle tools are in order and report any missing tools to your line manager.
  • Attend staff planning meetings as and when required.

Qualifications

  • Minimum of 5 years driving experience within an organisation (Government or Private sector
  • Clean Driver’s licence and good driving record
  • Read, write, understand and communicate clearly in English
  • Maintain good physical condition that will enable Driver to stoop, bend, twist, and perform other motions, requiring strength and endurance when performing manual labour indoors or outdoors. Able to frequently lift up to 100 lbs
  • Language Requirements: English

Vehicle Code of Conduct:

  • Vehicle can be only be operated by designated driver and staff listed in the Vehicle Insurance Policy.
  • All users driving the vehicle must log all vehicle mileage – date; location; start and End miles; personal or business; name & signature.
  • Vehicle is to be strictly used for project / programme activities. Approval must be sought from the Finance & Admin Manager or Team Leader for any other use.
  • No one is allowed to borrow or take any tools/equipment from the vehicle.
  • No alcohol consumption & smoking allowed inside the vehicle.
  • Seat Belts must be worn by all passengers in the vehicle at all times.
  • Driver is responsible for cleaning up the vehicle after every trip.

Application Closing Date
23rd February, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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