Oxfam is a worldwide motion of people who gained’t dwell with the injustice of poverty. Together we save and rebuild lives in disasters. We assist people construct higher lives for themselves. We converse out on the large points that hold people poor, like inequality, discrimination towards ladies and local weather change. And we gained’t cease till each individual on the planet can dwell with out poverty.

We are recruiting to fill the place of:

Job Title: HR Assistant

Requisition ID: 8741
Location: Abuja
Internal Job Grade: E1
Contract Type:  Fixed Term – One Year
Reporting to: HR Manager
Staff Reporting to this Post: None

Team Purpose

  • This position belongs to the Human Resource staff and might be a member of Business Support capabilities that help programmes.
  • The position will work with the HR Manager to make sure that Oxfam in Nigeria has the HR capability to supply help to the nation programme to attain its mission.

Job Purpose

  • To present useful and/or technical help and implement operational plans to reinforce the organisation’s performance by our people.

Key Responsibilities and Accountabilities
HR Administration:

  • Pro-actively advise all managers on Oxfam HR insurance policies, situations of employment, workers handbook and native labour code and guarantee correct application.
  • Maintain knowledge high quality within the HRMIS database (SuccessFactors)
  • Maintain and frequently replace workers and managers on Annual Leave days, illness absence and others, to make sure ample administration of depart making certain workers keep correct data and excessive accruals of depart not taken is prevented
  • Streamline workers medical processes and entitlements, liaise with the HMO and different medical service suppliers
  • Facilitate the method of producing ID playing cards workers.
  • Assist the nation programme in accumulating knowledge for the annual pay evaluate
  • Assist the HR Manager in month-to-month and or quarterly HR reporting
  • Communicate and keep good relationships with related authorities and non-government businesses as requested by the HR Manager and or the Country Director
  • Ensure that workers personnel recordsdata (handbook and digital) are full, up to date, effectively maintained and saved securely in accordance with agreed follow and submitting guidelines.
  • Establish common and documented knowledge high quality auditing processes making certain appropriate info and environment friendly submitting of all HR paperwork.
  • Work with the workers accountable for Admin inside the Logistics unit to make sure that International workers have legitimate work permits and visas
  • Monitor dates regarding Probationary Periods, Performance Reviews, and End of Contract; speaking to the suitable individuals as wanted

Recruitment:

  • Provide help all through the recruitment course of, coping with any correspondence, helping managers in longlisting, facilitate the preparation of interview questionnaires, participate in interviews and administering exams the place obligatory.
  • Ensure that reference checks are executed and in step with Oxfam pointers on referencing, keep recruitment file making certain that every one paperwork all through the method are maintained.
  • Prepare the welcome and induction package deal for incoming workers making certain these are stored related and updated by liaising with senior administration staff members
  • Ensure that every one new workers have correct induction on Oxfam usually, HR subjects, programme and job associated matter
  • Develop job adverts which can be engaging to potential candidates and make sure that jobs are posted on efficient promoting platforms (i.e. Oxfam site, numerous jobs web site or native newspapers)
  • Ensure Oxfam procedures are adopted and that managers are educated and guided on Oxfam recruitment and choice procedures.

Contract Management & Payroll:

  • Ensure that workers have contracts earlier than they begin working, and that every one associated paperwork is full. 
  • Prepare payroll in a well timed and environment friendly method, collate all info regarding the month-to-month payroll for nationwide workers e.g. contract, enterprise case, modification of contract, wage adjustments and so on., making certain that the proper workers particulars are inputted and all workers on the payroll have legitimate contracts.
  • Support exit processes when a member of workers leaves Oxfam, work with the workers and their managers to facilitate completion of all required paperwork together with conducting Exit interviews. Ensure clearance is processed and remaining cost have been organized with the Finance staff and that the personnel file is closed.
  • Inform managers about finish of probation dates and finish of contract dates in step with contract phrases and spot durations.

Staff welfare, Health and Safety:

  • Ensure procedures for medical care and hospitalisation are identified to workers.
  • Provide info to workers on minimal well being and security necessities in order that they could be adhered to
  • Ensure that every one workers perceive Oxfam well being and security coverage
  • Evaluate well being and security situations within the nation and discipline workplaces and make sure that these adjust to Oxfam requirements.
  • Work with Logistics and Admin to conduct periodic well being and security checks on Oxfam premises, together with checking that first assist kits can be found in workplaces and Oxfam autos and are accessible to all workers

Performance Management and Staff Development:

  • Provide info on performance administration processes to managers and workers.
  • Follow up with managers on all points of the performance administration cycle: setting targets, giving suggestions, addressing poor performance, interim evaluate and annual evaluate.
  • In collaboration with the HR supervisor, help managers in formulating coaching wants for teams and people and help in organising trainings (inside price range limits).

Technical Skills, Experience & Knowledge
Essential:

  • Relevant college degree and at least three years’ related work expertise ideally with an INGO
  • Good understanding of nation labour legal guidelines
  • Strong organisational abilities and talent to work on deadlines
  • High private integrity and talent to maintain absolute confidentiality
  • Sensitivity to Oxfam values together with gender, safeguarding, and variety points
  • Computer literate, together with MS Word and Excel
  • Understanding of and dedication to Oxfam’s goals and targets
  • Excellent communication abilities and talent to narrate to people of all backgrounds
  • Diplomacy and wonderful interpersonal abilities along with the capability to stay calm below strain
  • Excellent written and spoken English

Desirable:

  • Knowledge of Oxfam Human Resources insurance policies and procedures is fascinating
  • Effective use of HR procedures to help in achievement of targets
  • Ability and willingness to journey at quick discover and sometimes in tough circumstances

Annual Salary and Benefits
As per Oxfam Nigeria wage scale.

How to Apply
Interested and certified candidates should:
Click here to apply

Note

  • We are dedicated to making sure range and gender equality inside our organization. Therefore, people of all gender identities, sexes, sexual orientations, races, colours, religions, cultures, skills, and so on. are eligible for this place.
  • Oxfam goals to draw nice expertise that not solely matches the job but in addition Oxfam’s excessive normal of values and rules, who shares and demonstrates Oxfam’s dedication to stop and eradicate any kind of misconduct together with sexual harassment, exploitation and abuse, every other kind of misuse of energy or lack of integrity and monetary misconduct. We are dedicated to selling the welfare of kids, younger people, and adults. We place a excessive precedence on making certain that solely those that share and display our values are recruited to work for us.
  • All provides of employment might be topic to passable references and could also be topic to acceptable screening checks, which might embrace legal data and terrorism finance checks, or integrity screenings/references regarding misconduct and disciplinary actions in prior employment

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