Grants and Information Coordinator at Tearfund


Tearfund is a Christian worldwide aid and improvement company working globally to finish poverty and injustice, and to revive dignity and hope in a number of the world’s poorest communities.

We are recruiting to fill the place of:

Job Title: Grants and Information Coordinator

Western Delta University Current Recruitment for Graduates

Location: Maidudguri, Borno
Team: International Group
Responsible to: Country Director
Contract size: One year with chance of extension (topic to funding)
Job Category: International Relief & Development (Outside UK)
Contract Type: Fixed Term
Start date: ASAP

Main Purpose of the Job

  • Tearfund is recruiting for 3 Grant and Information Coordinators. One put up holder will probably be based mostly in Bamako (Mali), one in Maiduguri (Nigeria) and one in Monrovia (Liberia).
  • The Grants and Information Coordinator assists the nation staff to provide prime quality proposals to entry donor funding for each the operational programme and chosen companions, and to supply accountability to these donors whereas guaranteeing compliance to donor and Tearfund guidelines and situations.
  • As a member of the Senior Management Team (SMT), the function is answerable for coordinating all donor proposals and reporting, and donor undertaking data administration programs inside the programme. This requires working intently with the Program Manager and Project Officers to draft and edit donor proposals and reports; coordinate compliance with varied institutional donor guidelines, Tearfund insurance policies; coordinate and help donor area visits and evaluations; lead evaluation of area expertise to derive classes discovered; write information and prayer letters on request; and share best observe.

Position in organisation
Grade: 3

  • Directly reports to the Country Director
  • Closely coordinates with the Senior Management Team, together with, Finance Manager, and Programme Support Staff
  • Liaises intently with companions concerned in accessing donor funding. This function interacts and liaises with totally different groups inside Tearfund, notably Uk-based Programme Officer and Regional Programme Funding Manager, Connected Church and Tearfund Strategic Partners in relation to funding and fundraising actions.
  • Keeps the Senior Management Team abreast of ongoing work interplay and communication with donors and groups exterior to the nation staff.

Tearfund’s Christian tradition:

  • We imagine that prayer and discernment is key to Tearfund attaining its mission of restoring relationships, ending excessive poverty and reworking lives. As a Tearfund employees member you might be anticipated to:
  • Engage with Tearfund Prays and the Prayer hub
  • Lead or take part in religious periods of prayer and biblical reflection inside your group
  • Be dedicated to Tearfund’s Mission, Values and Beliefs statement and to be actively working and residing in accordance with Tearfund’s Christian beliefs and theology of mission
  • Maintain your individual religious improvement, uncover your items/callings and develop in discipleship

Organisational necessities:

  • All employees are anticipated to reside out Tearfund’s values as they characterize Tearfund externally
  • All post-holders are anticipated to fulfil their private goals set by their line supervisor, contribute to their staff’s total goals, take duty for reviewing their ongoing private improvement and preserve an consciousness of Tearfund’s technique.
  • All Tearfund employees share duty to advertise and preserve a robust safeguarding tradition, together with figuring out the important thing actions they should take given their function and obligations.

Duties & Key Responsibilities
Programme Strategy:

  • Keep the Senior Management Team up to date on key donor methods and priorities, and conscious of particular requires proposals, together with the Programme Funding Team
  • Ensure all donor submissions are according to Tearfund’s Quality Standards, PCM and sector good observe, and mirror the priorities outlined within the programme

Project / Support Function Management:

  • Assist and coach companion and in-country employees to doc prime quality participatory wants, capability & vulnerability assessments.
  • Part of staff concerned in assessing capability to companion to hold out implementation of Institutional Funding.
  • Support in-country employees to draft idea notes, proposals, and reports together with budgets and any required supporting documentation, whereas guaranteeing donor tips are adopted in shut coordination with all these concerned in administration of tasks and programme.
  • Lead the nation staff in drafting idea notes and proposals, together with budgets (working intently with finance) and any required supporting documentation, whereas guaranteeing donor tips are adopted, and in shut coordination with all these concerned in administration of tasks and programme.
  • Facilitating the signing of donor contracts guaranteeing authorized evaluate, log off inside delegated authorities. Ensure the in- nation staff is conscious of, and capable of meet the contractual commitments made by signing off.
  • Actively draw out classes to be shared inside the staff, but additionally with the broader cluster and technical groups.
  • Support the nation staff to coordinate all undertaking associated inside reporting inside the programme and to UK, and act as the purpose of contact for undertaking associated info to and from UK, doc case research and beneficiary tales, coordinating responses to requests and disseminated info to programme employees.
  • Visit actions on the bottom to verifying accuracy of reports and alignment to settlement
  • Ensure availability and acceptable use of programming info for use in reports, info briefs, bulletins and case research.
  • Provide acceptable help in planning and accompanying donor visits to the tasks.
  • Produce prayer updates for Tearfund supporters, the place requested.
  • Support the coaching and ongoing accompanying of employees and companions on the contractual agreements and donor guidelines and rules of the signed contracts.
  • Advise and facilitate the in-country employees to develop high quality logical frameworks and concept of change to explain the tasks and enable efficient monitoring and demonstration of affect.
  • Edit and undertake a closing proof studying of all documentation previous to submission to make sure high quality management, specializing in readability, consistency, and application of PCM good observe.
  • Coordinate the supply of the required info for Project Development Meetings (PDMs), to make sure related authorisation is gained previous to donor submissions, whereas guaranteeing any suggestions are adopted into the ultimate submission.
  • Support and facilitate the nation staff to undertake inside finish of undertaking critiques, and exterior evaluations, to make sure studying is captured, understood and disseminated inside the programme and corporately for potential inclusion into rising best observe and coverage formulation.

Corporate Policy And Compliance:

  • Oversee and preserve the programme’s Grant Management Information System (GMIS) to make sure the well timed and high quality submission of inside and exterior proposals and reports, setting deadlines for submission of draft paperwork
  • Facilitating the signing of donor contracts guaranteeing authorized evaluate, log off inside delegated authorities. Ensure the in- nation staff is conscious of, and capable of meet the contractual commitments made by signing off.
  • Support the coaching and ongoing accompanying of employees and companions on the contractual agreements and donor guidelines and rules of the signed contracts.
  • Coordinate the monitoring of compliance to particular donor guidelines and rules, highlighting areas of inadequate compliance to SMT.
  • In session with the Country Representative and in-country employees to keep up a typical submitting system to make sure core donor and undertaking associated documentation is held and accessible, utilizing efficient paper and digital submitting programs in accordance with Tearfund normal procedures.
  • Act as a conduit for info on donor guidelines and rules relevant to every donor undertaking between Programme Funding Advisor(s), and the broader SMT.
  • In collaboration with the SMT monitor the implementation of the undertaking closure tips at the top of each undertaking.

Team Management:

  • The Grants and Information Coordinator liaises with SMT in an effort to collect required info for donor proposals, budgets and reports inside a well timed style coordinating the submission of those paperwork with the remainder of the staff
  • The Grants and Information Coordinator could also be assigned line administration duty for sure members of employees or help in different duties as wanted as decided by the Country Representative.

External Representation:

  • As delegated by the Country Representative, attend related inter-agency coordination conferences
  • Support the nation lead in growing and sustaining donor relations with in-country representatives, by electronic mail, telephone and face-to-face conferences
  • Coordinate the preparations for in-country donor visits for monitoring and analysis, in session with nation lead and the broader SMT


  • Degree or equal qualification in improvement, humanitarian affairs, journalism, worldwide relations, or different related course


  • Extensive expertise in each Local and/or International NGO with related place: grant administration, proposal improvement (narrative and budgets) and donor reporting
  • Experience in strategic planning
  • Experience in undertaking implementation
  • Experience in capacity-building in a training and accompaniment
  • Proven capability to develop successful proposals for public and/or personal sector donors
  • Experience in logframe improvement and Project Cycle Management
  • Experience in conveying tales and case research to exterior audiences in an acceptable and well timed method


  • Experience with DFID,USAID, EU and multilateral donor mechanisms.
  • Experience in capacity-building nationwide employees in reporting and proposal writing
  • Working to SPHERE Standards, People In Aid, Cross Codes of Conduct & HAP Principles

Skills / Abilities:

  • Excellent English language, written and verbal communication abilities
  • Also glorious French language, written and verbal communication abilities for the put up holder based mostly in Mali.
  • Excellent organisation and administrative capability
  • Excellent downside fixing abilities and capability to study shortly
  • Strong negotiation and illustration abilities
  • Ability to guide and facilitate staff prayer and bible research.
  • Ability and dedication to use biblical ideas prayerfully inside all features of the function
  • Strong interpersonal and staff coordination abilities
  • Good numeracy abilities and Proficiency in Microsoft Excel Intermediate Microsoft Word, PowerPoint and Outlook abilities Ability to analyse and interpret information


  • Ability to work with spreadsheets and a flair for numbers
  • Budget managements abilities
  • Ability to speak simply and understanding of improvement communication

Personal Qualities:

  • Committed Christian with a private relationship with God
  • Committed to Tearfund’s Mission, Values and Beliefs
  • Understanding and sensitivity to cross cultural points
  • Ability to stay calm underneath strain
  • Diplomatic and decided, Willingness to journey and reside in fundamental situations
  • An understanding of and a dedication to Tearfund’s Mission, Values and Beliefs Statement
  • Humanitarian & Christian motivation
  • Emotionally and spiritually mature
  • A powerful staff participant and a sensible want to help the sphere staff

Other Comments:

  • Regular journey throughout cluster nations is a requirement
  • All roles require a DBS/Police examine
  • Personal identification info will probably be submitted towards a Watchlist database to examine towards felony convictions as a counter-terror measure

How to Apply
Interested and certified candidates should:
Click here to apply

Click here for more information (PDF)

Tearfund’s Application Process

  • All purposes must be accomplished on-line utilizing our on-line registration type. As you progress by your application, please be certain that you save every part.
  • If after studying by this Job Profile, you could have any questions or wish to discover out extra about our recruitment course of, please don’t hesitate to contact [email protected] .
  • In this Job Profile pack we’ve included a full Job Description in addition to a Person Specification. Please be certain that your application clearly exhibits how your abilities and expertise meet the necessities for this put up

Application Deadline  third January, 2021.

Potential Interview Date  fifteenth January, 2021.

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