The International Organization for Migration (IOM) – Established in 1951, IOM is the main inter-governmental organization within the discipline of migration and works carefully with governmental, intergovernmental and non-governmental companions. IOM is devoted to selling humane and orderly migration for the advantage of all. It does so by offering companies and recommendation to governments and migrants.

We are recruiting to fill the positions beneath:

Job Title: Procurement and Logistics Assistant

SVN No.: SVN2020.71
Location: Maiduguri, Borno
Organizational Unit: Resource Management
IOM Classification: G4
Type of Appointment: Special Short Term (SST) 6 Months with chance of extension
Estimated Start Date: As quickly as attainable
Slot: 3 Openings

Context

  • Working underneath the general supervision of the Resource Management Officer (RMO) and the direct supervision of the Procurement and Logistics Officer (PLO), the incumbent will probably be accountable for the coordination and implementation of the procurement course of together with acquiring quotations, tendering, purchases and deliveries of provides/companies at the Maiduguri and Yola Sub-Offices in addition to the Mission in Nigeria in accordance with IOM’s Procurement insurance policies and procedures.

Core Functions / Responsibilities

  • Receive Purchase Requisition Forms and ensure all are endorsed previous to procuring utilizing the IOM authorization matrix as relevant for the Sub-Office and Mission as an entire.
  • Solicit Quotations / Proposals, put together Bids Analysis Summaries (BAS) in conformity to the necessities proven within the Purchase requisition Form (PRF) and challenge Purchase Order (PO) by PRISM system utilizing Material Management (MM) module. Make positive POs are delivered to suppliers and distributors and their signatures obtained.
  • Prepare Requests for Quotations (RFQs), Bidding paperwork, Requests for proposals (RFPs), different related procurement paperwork and facilitate their commercial and circulation.
  • Organize and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing related info relating to Tenders.
  • Carry out all purchases in accordance with IOM procurement guidelines (IN168) and observe applied mechanisms to keep away from fraud and guarantee transparency to enhance the IOM guidelines and laws on procurement.
  • Provide a month-to-month guidelines on open Purchase orders and observe up with related colleagues to make sure well timed closure of all of the Purchase orders within the PRISM MM Module.
  • Create each IOM and Beneficiary belongings appropriately in PRISM by MM Module previous to procurement and cling to IOM’s asset administration practices for their acquisition, switch and retire.
  • Prepare and keep value record database of normal provides for the Sub-Office and supply info on value
  • estimates to Requesting Departments for preparation of Purchase Requests
  • Advice venture managers and supervisors on provides collected and best items/companies to be procured.
  • Follow-up with suppliers on well timed supply of requested provides and companies and preserve the involved venture workers knowledgeable on the standing of the supply.
  • Coordinate with the receiving items on Goods/Services to be acquired and procure the passable supply notes, Goods Receipt Notes, and invoices from the receiving unit.
  • Follow up with Vendors often on submission of invoices for items/companies delivered and be certain that funds are processed in a well timed method.
  • Maintain environment friendly submitting system for all procurement data together with, Purchase requests, Bids Analysis Summary, Quotations, BEAC Resolution to award, minutes of Bids opening, Evaluation Score sheets, Reports and many others. Ensure these data are updated.
  • Perform some other duties as could also be required infrequently.

Required Qualifications and Experience

  • University Degree in Business Administration, Purchasing & Supply, or a associated discipline from an accredited tutorial establishment with two years of related working expertise in a procurement unit or High School Diploma within the above fields with 4 years of related expertise in a procurement workplace
  • At least two years’ expertise in Supply Chain Management.
  • Skills and data in Conducting native/worldwide procurement, clearing & forwarding, Government legal guidelines and laws, insurance coverage and stock/inventory/provides and administration.
  • Very good understanding of Procurement and Logistics insurance policies.
  • Knowledge of SAP (PRISM) is desired,
  • Common software program purposes equivalent to Word, Excel, PowerLevel, and Access.
  • Demonstrated skill to take care of integrity in performing tasks assigned.

Languages:

  • Fluency in English and dealing data the native language.

Required Competencies
The incumbent is anticipated to display the next values and competencies:

Values:

  • Inclusion and respect for range respects and promotes particular person and cultural variations; encourages range and inclusion wherever attainable.
  • Integrity and transparency: keep excessive moral requirements and acts in a fashion in line with organizational rules/guidelines and requirements of conduct.

Core Competencies – behavioural indicators degree 1:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to realize shared targets and optimize outcomes.
  • Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is motion oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data constantly seeks to study, share data, and innovate.
  • Accountability: takes possession for reaching the Organization’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complicated issues in an informative, inspiring, and motivational means.

Other:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • This is a nationwide place and solely candidates residing within the nation of the responsibility station inside commuting distance will probably be thought-about.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment.

Job Title: National Project Officer (NFI)

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SVN No.: SVN2020.70
Location: Maiduguri, Nigeria
Organizational Unit: Non-Food Items & Shelter
IOM Classification: NO-A
Type of Appointment: Special Short Term (SST) 6 Months with chance of extension
Estimated Start Date: As quickly as attainable

Context

  • Working underneath the general supervision of the Head of Sub Office and direct supervision of Programme Manager (Shelter/NFI), the incumbent will probably be accountable for finishing up venture features for NFI Unit in accordance with IOM’s laws, guidelines and procedures. In specific, s/he’ll:

Core Functions / Responsibilities

  • Support Shelter / NFI Program Manager and Officer in implementation of NFI initiatives in accordance with the agreed IOM response technique and plan which can embrace venture designing, improvement, monitoring and supervision of NFI program.
  • Support IOM’s NFI interventions throughout North East Nigeria (and past, in accordance with venture areas) in coordination with Shelter, CCCM, ER and related Sub workplace items all through the planning, implementation, and monitoring phases of NFI initiatives
  • Provide assist to each venture improvement and venture implementation and monitor particular points of venture implementation, establish, and suggest actions to expedite the supply of inputs.
  • Monitor monetary, administrative, and technical points, in step with IOM’s insurance policies and procedures, in addition to donor necessities.
  • Support Shelter / NFI Program Manager and Officer in programmatic and monetary points of all IOM Nigeria’s NFI initiatives in its energetic portfolio, together with direct accountability for supervision of NFI Unit workers and coordination with consultants working in that portfolio.
  • Maintain shut cooperation with all companions, making use of high quality management to all points of the assorted initiatives’ implementation, making certain well timed and correct donor reporting and most donor/accomplice visibility.
  • Maintain liaison with native and state authorities all through the venture implementation cycle, together with provision of steerage and standing updates in coordination with all items concerned in this system
  • Provide technical help within the formulation of the general planning for priorities and actions within the related space.
  • Ensure that logistical preparations and inside procedures for monitoring and reporting are nicely understood and applied
  • Ensure that Accountability to Affected Population (AAP), Communication with Communities (CwC), GBV danger mitigation and different cross slicing points are built-in and adopted by in NFI programming
  • Ensure and keep linkage between IOM’s Shelter and NFI programming
  • Represent IOM’s NFI unit in related Sector and inter-agency conferences in addition to the NFI Technical Working Group
  • Support the Shelter / NFI Program Manager and Officer to mentor and construct the capacities of IOM Nigeria NFI Unit workers within the thematic space as required.

Required Qualifications and Experience

  • Master’s degree in Development, Social Sciences, Business Administration or a associated discipline from an accredited tutorial establishment or University degree within the above fields with two years of related skilled expertise.
  • Minimum of two years of related expertise in humanitarian discipline
  • Experience with NFI program and Cash-Based Interventions is obligatory
  • Experience supervising workers with roles and duties of an identical nature to this task.
  • Experience in venture administration, budgeting, reporting, and record-keeping is fascinating
  • Proficiency in laptop purposes (MS Word, Excel, Outlook, PowerLevel, and many others).

Skills:

  • Interpersonal ability; Communication and negotiation expertise; Administrative & Time Management expertise; Must have robust analytical, planning and people administration expertise; Ability to organize clear and concise report

Languages:

  • Fluency in English and dealing data the native language.

Required Competencies

  • The incumbent is anticipated to display the next values and competencies:

Values:

  • Inclusion and respect for range respects and promotes particular person and cultural variations; encourages range and inclusion wherever attainable.
  • Integrity and transparency: keep excessive moral requirements and acts in a fashion in line with organizational rules/guidelines and requirements of conduct.
  • Professionalism: demonstrates skill to work in a composed, competent, and dedicated method and workouts cautious judgment in assembly day-to-day challenges.

Core Competencies – behavioural indicators degree 2:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to realize shared targets and optimize outcomes.
  • Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data constantly seeks to study, share data, and innovate.
  • Accountability: takes possession for reaching the Organization’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complicated issues in an informative, inspiring, and motivational means.

Managerial Competencies – behavioural indicators degree 2:

  • Leadership: offers a transparent sense of course, leads by instance, and demonstrates the flexibility to hold out the organization’s imaginative and prescient; assists others to comprehend and develop their potential.
  • Empowering others & constructing belief creates an environment of belief and an enabling atmosphere the place workers can contribute their best and develop their potential.
  • Strategic considering and imaginative and prescient: work strategically to comprehend the Organization’s targets and communicates a transparent strategic course.

Other:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • This is a nationwide place and solely candidates residing within the nation of the responsibility station inside commuting distance will probably be thought-about.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment.

Job Title: Senior Human Resources Assistant

SVN No.: SVN2020.074
Location: Abuja
Organizational Unit: Resource Management
IOM Classification: G6
Type of Appointment: Special Short-Term (SST) 6 months with chance of extension
Estimated Start Date: As quickly as attainable

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Context

  • Working underneath the general steerage of the Senior Resource Management Officer and the direct supervision of the Human Resources Officer (HRO), the incumbent will assist the HRO within the administration and implementation of the Human Resources (HR) processes within the mission. In specific, s/he’ll:

Core Functions / Responsibilities

  • Assist the HRO in making certain the mission’s HR processes and actions (together with, choice, recruitment, retention, skilled improvement and coaching actions, separation, and end-of-contract duties) stay in line with the related IOM insurance policies and procedures. Advice and assist workers and managers on HR issues.
  • Support coordination of the features associated to Personnel Administration within the unit and reviewing and importing of Danger Pay (DP) in PRISM (SAP).
  • Update the missions Organogram and coordinate with related colleague to make sure the PRISM Organizational Management (OM) module’s chart is in accordance with the established unit particular organogram each month.
  • Coordinate induction orientation and briefing to new workers members within the mission as per the IOM commonplace and on time.
  • Assist within the planning and organizing of the workers improvement and coaching for the mission in shut collaboration with Human Resources Management/ Staff Development and Learning (HRM/SDL), together with the institution of workers improvement and coaching priorities and plans
  • Provide recommendation and suggestions on grievances and appeals on National Staff points, inside the framework of the Staff Regulations and Rules, Instructions, insurance policies, procedures, and practices. Ensure that any HR follow-up motion is applied
  • Participate within the recruitment and choice train for workers in allotted items in accordance with the recruitment procedures. Ensure the executive actions for these workers are processed in a well timed method.
  • Monitor and supply steerage for the implementation of the missions Staff Evaluation System (SES) and advocate for well timed completion of the performance administration course of in step with organizational deadlines.
  • Assist the Human Resource Officer in making ready complicated and routine reports pertaining to personnel administration, staffing, and human sources actions of nationwide workers in coordination with all of the Sub-Office Heads and Programme Managers.
  • Assist the HR Officer to develop, prepare and supply steerage to HR colleagues within the unit.
  • Assist managers in evaluating staffing wants and drafting Terms of Reference for the nationwide workers.
  • Participates in discussions on new/revised procedures and practices and assess the affect of adjustments; makes suggestions on observe up actions
  • Perform such different duties as could also be assigned.

Required Qualifications

  • Four years of related working expertise with a Bachelor’s Degree in Human Resources, Business Administration, Business Management, Social Sciences, Psychology or equal discipline OR
  • Six years of related working expertise with High School Diploma within the above fields

Experience:

  • Minimum of six years of working expertise in Human Resource Management and Administration
  • Familiarity with the UN frequent system or related programs, data of workers guidelines and laws, workers entitlements and advantages, recruitment and choice practices and coaching packages.
  • Strong working expertise in SAP is an added benefit.

Skills:

  • Strong interpersonal and intercultural expertise with confirmed skill to work successfully and harmoniously with a workforce of colleagues.
  • Mature particular person, capable of work independently underneath stress, capable of keep accuracy, being attentive to particulars, assembly deadlines, and dealing with minimal supervision.
  • Solid laptop expertise, together with proficiency in MS Office Suite (Office, excel, PowerLevel, Outlook) web and E-mail

Languages:

  • Fluency in English (oral and written) and dealing data of the native language.

Required Competencies
The incumbent is anticipated to display the next values and competencies:

Values:
All IOM workers members should abide by and display these three values:

  • Inclusion and respect for range: respects and promotes particular person and cultural variations; encourages range and inclusion wherever attainable.
  • Integrity and transparency: keep excessive moral requirements and acts in a fashion in line with organizational rules/guidelines and requirements of conduct.
  • Professionalism: demonstrates the flexibility to work in a composed, competent and dedicated method and workouts cautious judgment in assembly day-to-day challenges.

Core Competencies – Behavioural Indicators Level 3:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to realize shared targets and optimize outcomes.
  • Delivering outcomes: produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data: constantly seeks to study, share data and innovate.
  • Accountability: takes possession for reaching the Organization’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complicated issues in an informative, inspiring and motivational means.

Managerial Competencies – Behavioural Indicators Level 3:

  • Leadership: offers a transparent sense of course, leads by instance, and demonstrates the flexibility to hold out the organization’s imaginative and prescient; assists others to comprehend and develop their potential.
  • Empowering others & constructing belief creates an environment of belief and an enabling atmosphere the place workers can contribute their best and develop their potential.
  • Strategic considering and imaginative and prescient: work strategically to comprehend the Organization’s targets and communicates a transparent strategic course.

Other:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment and evaluation of related paperwork,
  • Men with the above {qualifications} are inspired to use.

Job Title: Procurement and Logistics Assistant

SVN No.: SVN2020.72
Location: Maiduguri, Borno
Organizational Unit: Resource Management
IOM Classification: G5
Type of Appointment: Special Short Term (SST) 6 Months with chance of extension
Estimated Start Date: As quickly as attainable
Slot: 2 Openings

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Context

  • Working underneath the general supervision of the Resource Management Officer (RMO) and the direct supervision of the Procurement and Logistics Officer (PLO), the incumbent will probably be accountable for the coordination and implementation of the procurement course of together with acquiring quotations, tendering, purchases and deliveries of provides/companies at the Maiduguri and Yola Sub-Offices in addition to the Mission in Nigeria in accordance with IOM’s Procurement insurance policies and procedures.

Core Functions / Responsibilities

  • Receive Purchase Requisition Forms and ensure are absolutely endorsed previous to procuring utilizing the IOM authorization matrix as relevant for the Sub-Office and Mission as an entire.
  • Assist Requesting items in necessities definition by offering info on merchandise out there out there and their specs.
  • Prepare goal analysis standards to guage bids for Works, companies, and provide in coordination with requesting items and guarantee these standards are featured within the solicitation paperwork earlier than promoting or sharing them with potential Bidders.
  • Solicit Quotations/Proposals, put together Bids Analysis Summaries (BAS) in conformity to the necessities proven within the Purchase requisition Form (PRF) and challenge Purchase Order (PO) by PRISM system utilizing Material Management (MM) module. Make positive POs are delivered to distributors and their signatures obtained.
  • Organize and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing related info relating to Tenders.
  • Guide the Bids Evaluation and Awards Committee on the method of Bids Opening, analysis and advice whereas making certain full compliance with IOM Procurement Rules and Regulations.
  • Ensure all procurements are carried out in accordance with the IOM procurement guidelines (IN168) and implement present mechanisms to keep away from fraud and guarantee transparency to enhance the IOM guidelines and laws on procurement.
  • Provide a month-to-month guidelines on Open Purchase orders and Purchase Requests and observe up with related colleagues to make sure their well timed closure within the PRISM MM Module.
  • Coordinate preparation of contracts utilizing the usual IOM templates for procuring service, items and works for the organization and observe up with the authorized division on their evaluation and to acquire their endorsement in assist of the Sub-Office’s and Mission’s operations.
  • Participate in negotiations with contracted corporations on the implementation of actions underneath the venture elements and monitor progress of contracts implementation to make sure that they abide by the stipulated requirements, procedures, and deliberate procurement timetables.
  • Make positive each IOM and Beneficiary belongings are created appropriately in PRISM by MM Module previous to procurement and are acquired, transferred, and retired in accordance with IOM’s asset administration practices.
  • Prepare and keep value record database of normal provides for the Sub-Office and supply info on value estimates to Requesting Departments for preparation of Purchase Requests
  • Conduct post-evaluation checks of chosen/shortlisted Bidders by finishing up reference checks and vendor searches in opposition to exclusion databases of the UN/Governmental businesses.
  • Follow-up with suppliers and guarantee well timed supply of requested provides and companies and preserve the involved venture workers knowledgeable on the standing of the supply.
  • Coordinate with the receiving items on Goods/Services to be acquired and procure the passable supply notes, Goods Receipt Notes, and invoices from the receiving unit.
  • Follow up with Vendors often on submission of invoices for items/companies delivered and be certain that funds are processed in a well timed method.
  • Maintain environment friendly submitting system for all procurement data together with, Purchase requests, Bids Analysis Summary, Quotations, BEAC Resolution to award, minutes of Bids opening, Evaluation Score sheets, Reports and many others. Ensure these data are updated.
  • Develop Key Performance Indicators (KPI’s) with the steerage and assist of the Procurement and Logistics Officer (PLO), doc the performance of Suppliers in opposition to the Established Long -Term Agreements (LTAs) utilizing established KPI’s and observe up with suppliers on enhancements.
  • Ensure protected operating situation of the fleet and Office Power Generators by monitor accuracy of data in accordance the Vehicle/Generator Logbooks, Servicing/Maintenance data & Fuel Consumption.
  • Perform some other duties as could also be required infrequently.

Required Qualifications and Experience

  • University Degree in Business Administration, Purchasing & Supply, or a associated discipline from an accredited tutorial establishment with 3 years of related expertise or High School Diploma within the above fields with 5 years of related working expertise
  • At least two years’ expertise in Supply Chain Management.
  • Skills and data in Conducting native/worldwide procurement, clearing & forwarding, Government legal guidelines and laws, insurance coverage and stock/inventory/provides and administration.
  • Very good understanding of IOM Procurement and Logistics insurance policies.
  • Knowledge of SAP (PRISM) is desired,
  • Common software program purposes equivalent to Word, Excel, PowerLevel, and Access.
  • Demonstrated skill to take care of integrity in performing tasks assigned.

Languages:

  • Fluency in English and dealing data the native language.

Required Competencies
The incumbent is anticipated to display the next values and competencies:

Values:

  • Inclusion and respect for range respects and promotes particular person and cultural variations; encourages range and inclusion wherever attainable.
  • Integrity and transparency: keep excessive moral requirements and acts in a fashion in line with organizational rules/guidelines and requirements of conduct.

Core Competencies – behavioural indicators degree 1:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to realize shared targets and optimize outcomes.
  • Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data constantly seeks to study, share data, and innovate.
  • Accountability: takes possession for reaching the Organization’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complicated issues in an informative, inspiring, and motivational means.

Other:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • This is a nationwide place and solely candidates residing within the nation of the responsibility station inside commuting distance will probably be thought-about.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment.

How to Apply
Interested and certified candidates should submit their purposes by way of e-mail to: [email protected] indicating the place quantity on the topic line.

Important Information / Notice

  • In order for the purposes to be thought-about legitimate, IOM solely accepts purposes with a canopy letter not multiple web page specifying the motivation for application, addressed to the “Human Resources, International Organization for Migration (IOM)” and with the SVN quantity, location and job place title as topic line eg: “SVN2020.71 Maiduguri, Procurement and Logistics Assistant G4.”
  • All purposes should embrace a purposeful e-mail deal with, cellular numbers, and detailed Curriculum Vitae (CV).
  • Only shortlisted candidates will probably be contacted.
  • IOM is dedicated to a various and inclusive atmosphere. Internal candidates are eligible to use to this emptiness. For the aim of the emptiness, inside candidates are thought-about as first-tier candidates

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