Job for Executive Assistant at AgroMall Discovery and Extension Services Limited

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AgroMall is at the intersection of digitised agricultural manufacturing assist, digitised agricultural extension and digital monetary companies. We combine agricultural economics, agronomy and high quality management with monetary companies on our digital platforms turning them into highly effective instruments within the arms of our brokers and farmers for improved farm manufacturing and monetary inclusion of the agricultural financial system.

 

  • Executive Assistant will present customized secretarial and administrative assist in a well-organized and well timed method. You will work on a one-to-one foundation on a wide range of duties associated to CEO’s working life and communication.

Principal Responsibilities
Operational and Technical Responsibilities:

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  • To present administrative assist to the MD
  • General workplace assist to incorporate minute taking, month-to-month reporting, making ready presentation supplies, coping with phone inquires, submitting and normal correspondence.
  • Develop and preserve data and info methods in accordance with workplace coverage and procedures.
  • Prioritizing all incoming mail and making certain vital actions are taken.
  • Represent the Managing Director in Meetings and Manage his interim.
  • Assist in organizing and sustaining methods for the storage and retrieval of knowledge.
  • Provide an efficient interface between the MD’s friends and different members of the corporate.
  • Respond to inner and exterior inquiries and so far as is feasible course of these by to their decision.
  • Effective time and diary administration for the MD and deal with different administrative capabilities of MD.
  • Answering telephones and routing calls to the right particular person or taking messages.
  • Filing and retrieving company data, paperwork, and studies.
  • Researching and conducting knowledge to arrange paperwork for evaluate and presentation
  • Helping put together for conferences and precisely recording minutes from conferences.
  • Using varied software program, together with phrase processing, spreadsheets, databases, and presentation software program.
  • Making journey preparations for executives and performing workplace duties that embody ordering provides and managing a data database.

Relationship accountability:

  • Speaks and writes clearly and concisely by successfully figuring out key factors related to the subject material;
  • Actively listens, shares info, and proposes solutions and options;
  • Consults with supervisor/supervisor to collect his/her views in assist of the message to be communicated;
  • Expresses his/her views and considerations in an neutral and constructive method with the intent to resolve points;
  • Seeks steerage from supervisors if they’re unclear on whether or not info might be disclosed, in line with their obligations with respect to Agency info, as set out within the Agency’s relevant rules, guidelines and insurance policies.
  • Communicates orally and in writing in a transparent, concise and neutral method. Takes time to hearken to and perceive the views of others and proposes options.

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Management accountability:

  • Understands private and workforce roles, tasks and targets
  • Proactively seeks clarification when wanted
  • Proactively seeks instruction, suggestions and teaching to enhance efficiency
  • Demonstrates behaviors reminiscent of teamwork, information sharing, sustaining relationships
  • Recognizes potential highway blocks to finishing duties and seeks steerage from Supervisors to handle points.
  • Based on formal and casual suggestions obtained, takes motion to handle areas for development and enchancment
  • Expresses encouragement to those that attempt to develop or who present enchancment

Innovative accountabilities:

  • Assesses work with essential eye
  • Thinks by way of current issues and points
  • Participates in sensible planning of labor processes or downside fixing
  • Analyzes complicated technical supplies (together with knowledge) and makes concise, related
  • Recommendations
  • Contributes dependable manufacturing of information companies and transactions
  • Identifies and addresses potential challenges shortly and develop motion plans
  • Sees particular alternatives for quick enchancment inside personal subject

Education, Technical Skills, Competences And Working Relationship
Education and Experience and Requirements:

  • A University Degree
  • Relevant skilled {qualifications} can be an added benefit.
  • At least 2-5 years related work expertise.
  • Females are inspired to use
  • Must be Poise, Presentable by way of look and communicates excellently properly

Technical abilities:

  • Excellent time administration abilities.
  • Good influencing abilities.
  • Excellent interpersonal abilities, demonstrating the flexibility to take care of people in demanding conditions.
  • Presentation Skills
  • Good communication abilities
  • Excellent Analytical Skills
  • High stage of proficiency in MS Office suite and MS Outlook

Competences:

  • Attention to particulars.
  • Works with personal initiative and minimal supervision.
  • Highly confidential
  • Delivering Results
  • Achieving Personal Work Goals
  • Communication and customer support abilities on the telephone, e mail and in particular person.
  • Research and kind for lengthy durations of time.
  • Multitask and change priorities at a second’s discover.

Working Relationships:

  • This place Executive Assistant studies to the MD

 

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