Administrative Vacancies at The Embassy of Ireland Nigeria

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Embassy of Ireland Nigeria – The Embassy works to boost the political and financial relationship between Ireland and Nigeria that can ship financial development and jobs; keep and strengthen hyperlinks with our Irish diaspora; and promote Ireland and Irish Culture.

We are recruiting to fill the positions beneath:

Job Title: Administrative Assistant
Location: Abuja (FCT)

Primary Responsibilities

  • Support efficient and environment friendly administrative techniques regarding the environment friendly operations of the Embassy.
  • Carry out a spread of administrative duties, resembling submitting, sustaining correct information and scheduling conferences, as required
  • Assist the Senior Management Team in a quantity of areas, and contributing in the direction of sustaining a secure, safe and environment friendly working atmosphere at the Embassy.
  • Review and report on operational budgets and expenditure, guaranteeing worth for cash and compliance with applicable procedures and laws. Take duty for procurement issues, together with tendering and reviewing contracts the place applicable.
  • Help to make sure adherence to well being and security protocols and the maintenance of Embassy autos, and oversee the upkeep of the Embassy premises, endeavor enhancements and repairs as essential.
  • Provide help on official journey/inward visits and occasions, together with arranging journey and lodging, scheduling conferences and occasions, organising logistics, invites and so forth.
  • Liaise with numerous native workers members, together with drivers and upkeep workers, in addressing well being, security, HR and different issues.
  • Assist the Senior Management staff as a mission liaison for the development of a brand new Irish Embassy and Chancery in Abuja, together with coordination with native advisers, monitoring the constructing course of, participating with authorities and related planning authorities, and liaising with EU and different diplomatic missions.
  • Assist within the administration of Embassy-administered grant programmes, and offering help for different actions included within the Embassy Business Plan, as requested.
  • Participate constructively in performance overview processes and establish personal coaching necessities as they relate to administrative work at the Embassy.
  • Demonstrate flexibility and willingness to tackle extra tasks which may be assigned by the Senior Management Team on occasion.

Required abilities and expertise
Essential:

  • At least two years of earlier administrative work expertise
  • Computer abilities – should be proficient in Word, Excel, and e-mail and web
  • Excellent communication and interpersonal abilities
  • High degree of integrity and robust ethic of customer support
  • Police clearance and authorized entitlement to stay and work in Nigeria previous to recruitment.

Desirable:

  • Experience of working for an Embassy, worldwide organisation, monetary establishment, suppose tank or comparable.

Terms and Conditions

  • Working hours: full time, or 37 hours per week.
  • Overtime: as applicable for the job stage
  • Remuneration: NGN 615,350.00 gross wage per thirty days
  • Benefits: Medical insurance coverage, thirteenth month wage, pension
  • Primary work location: Embassy of Ireland, Abuja
  • Start date: Mid-March 2021. There is a 6-month probation interval, after which performance is reviewed and a hard and fast time period contract could also be provided.

Job Title: Personal Assistant to Ambassador
Location: Abuja

Details

  • The Embassy of Ireland in Abuja is searching for an Ambassador’s Personal Assistant (PA) to hitch our staff.
  • The Ambassador of Ireland in Abuja is accredited to Nigeria, Ghana, Cote d’Ivoire, Senegal and ECOWAS.

Main duties and tasks

  • Providing administrative help to the Ambassador, together with managing the Ambassador’s schedule, appointments, correspondence, native and regional visits, in addition to illustration actions
  • Assisting with official journey preparations for the Ambassador, and different senior workers when applicable
  • Managing the weekly diary for different senior Embassy workers, when required
  • Liaising with the Nigerian Ministry of Foreign Affairs for all protocol preparations, together with facilitating entry to different ministries, federal organisations, and state governments
  • Liaising with different sections of the Embassy, the Department of Foreign Affairs and different Government Departments in Ireland, and exterior companies as required
  • Supervising all of the Residence home workers
  • Managing representational actions for the Ambassador, together with organising occasions in Nigeria and in secondary accreditations
  • Assisting with practicalities relating to delegation visits from Ireland and different exterior promotional actions
  • Providing supporting paperwork for the Ambassador’s actions
  • Maintaining and managing contact and correspondence with the Protocol part at the Ministry of Foreign Affairs and different related authorities, together with in Ireland’s nations of secondary accreditation. This contains sending, receiving, and submitting notes verbale; speaking with customs authorities; and updating diplomatic lists.
  • Drafting letters, correspondence and invites
  • Managing the Embassy Contacts Management System

Competence and dealing expertise

  • Excellent communication and interpersonal abilities; wonderful command of English, each written and oral
  • Working expertise from public authorities, ideally different diplomatic missions, companies, ministries or different state authorities.
  • A very good sense of cooperation, organisation and private duty. Ability to work underneath time stress.
  • A excessive degree of integrity and a dedication to customer support.
  • Computer abilities – should be proficient in Word, Excel, and e-mail and web.
  • Legal entitlement to stay and work in Nigeria previous to recruitment.

Terms and Conditions

  • Working hours: full time, or 37 hours per week.
  • Overtime: as applicable for the job stage
  • Remuneration: NGN 615,350.00 gross month-to-month wage
  • Benefits: Medical insurance coverage, thirteenth month wage, pension
  • Primary work location: Embassy of Ireland, Abuja
  • Start date: Mid-March 2021. There is a 6-month probation interval, after which performance is reviewed and a hard and fast time period contract could also be provided.

How to Apply
Interested and certified candidates should send their Applications to: abujarecruitment@dfa.ie the application should comprise the next:

  • A letter of application in English (1 web page max) outlining your suitability for the place and curiosity in working with the Embassy of Ireland;
  • A CV/Résumé (2 pages max);
  • Details of two nominated referees with contact particulars and if accessible, copies of skilled references
  • Copies of any related educational, skilled and language {qualifications}.

Note

  • No purposes shall be accepted after this deadline. Application emails should have the topic line: “Administrative Assistant Application (your full name)”. Example “Administrative Assistant Application John Smith”. Applications with out the suggested topic line is probably not thought of.
  • Data Protection: All private info obtained shall be saved according to GDPR and Data Protection pointers.
  • Security Clearance for Local Staff:  Police vetting shall be sought in respect of people who come into account for appointment. Enquiries might also be made with the police pressure of any nation wherein the applicant into account for appointment resided. If unsuccessful, this info shall be destroyed. If the applicant subsequently comes into account for one more place, they are going to be required to produce this info once more.

Application Deadline  17:00 twenty second February 2021.


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