Admin / Procurement Officers at the Management Sciences for Health MSH – 4 Locations

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Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a world nicely being nonprofit organization, makes use of confirmed approaches developed over 40 years to help leaders, nicely being managers, and communities in rising nations assemble stronger nicely being methods for higher nicely being have an effect on. We work to avoid wasting plenty of lives by closing the gap between knowledge and motion in public nicely being.

We are recruiting to fill the place beneath:

Job Title: Admin / Procurement Officer

Job ID: 13-11029
Locations: Zamfara, Plateau, Benue and Nasarawa
Grade: G
Group / Office: PDG (Program Delivery Group)
Dept. / Unit: PDGGEN – Program Delivery Group
Project / Program: A576 – PMI – S
Reports To: Finance and Administration Manager

Overview

  • President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria mission carried out by way of a consortium led by Management Sciences for Health (MSH). The mission is supporting the Government of Nigeria by way of its companies at the federal, state, LGA and group ranges to scale back beneath-5 and maternal mortality by delivering high quality companies for administration of malaria, its problems, and prevention.
  • PMI-S mission focuses on strengthening the capability of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will goal eight states of Nigeria, specifically: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
  • MSH seeks to recruit Admin/Procurement Officers for Zamfara, Plateau, Benue and Nassarawa States.
  • The function of the Admin/Procurement Officer is to supply admin help and procure items and companies in compliance with MSH/Donor procurements insurance policies and procedures.
  • S/he collects proforma invoices on authorised buy requisitions, prepares provide evaluation and makes suggestions. Once the buy order has been accomplished, the Procurement Specialist will observe as much as guarantee supply.
  • She/he maintains procurement knowledge together with provider listing and requirements of products and companies, and ensures the effectiveness of procurement in well timed and value efficient method. Assists expatriate employees with resident visas, additionally assists mission employees with visa processing (the place relevant).
  • S/he’s accountable for supervision of all drivers and offers transportation companies to employees and TDYers.

Specific Responsibilities

  • Arrange lodge for Nigerian employees, individuals, consultants who’re coming to the state for assignments.
  • Arrange lodge for TDY employees coming to help Nigeria groups.
  • Assist employees in acquiring visas for worldwide journey (Where Applicable).
  • Assist in making worldwide and native journey preparations.
  • Arrange for telephones and web modems for TDY and new employees, as the case could also be.
  • Provide help and observe as much as Expats and TCNs on acquiring Nigerian resident VISAS (the place relevant).
  • Calendar administration, making certain convention rooms are booked and Meeting/convention/exercise logistics and ensuring to replace the data recurrently
  • Arrange areas for new workers ensuring the availability of desks, chairs and many others. are prepared for them to make use of on the begin day
  • Coordinate the authorised Activity Profiles ensuring that supplies, gear, and many others required for the exercise are organized and prepared for the exercise
  • Coordinate catering companies for official features inside and outdoors the workplace location
  • All features of fleet administration (fueling, restore/upkeep, log books, reporting, )
  • Facilitate the preparation of procurement plan
  • Receives authorised Purchase Requisitions (PR) for procurement of products and companies
  • Tracks all PRs, for each native purchases and people requested by way of Cambridge
  • Determines value reasonableness
  • Responsible for assortment and evaluation of proforma invoices and presents to the supervisor for additional processing or approval;
  • Inquires instantly for extra specs from requesting models if the buy request isn’t clearly specified and accomplished;
  • Handles discipline workplace purchases when required;
  • Ensures that purchases are made in the best pursuits of the donor and MSH;
  • Assures supply or pickup of PO for assortment of products;
  • Prepares weekly procurement standing report and submits to the supervisor;
  • Regularly updates the supervisor of all partial assortment of the procured items;
  • Informs the supervisor about costs and qualities of products if purchases will not be of routine nature.
  • Does quarterly or 6 month opinions of preapproved distributors for routine gadgets reminiscent of workplace provides, cleansing merchandise, and many others.
  • Capacity Building of Team.
  • Also performs different duties as requested by the rapid supervisor.
  • Inform supervisor instantly if requested to compromise integrity by any vendor or different.
  • Ensure that programs are in place in nation to make sure that operations are managed and employees act in full compliance with native legal guidelines, adhere to contract/award and donor necessities, and adjust to MSH insurance policies and customary working procedures.
  • Systems are in place to:
  • Ensure that acceptable employees members are conscious of and perceive legal guidelines, contract/award and donor necessities, and MSH insurance policies and procedures
  • Monitor and guarantee compliance.
  • Other duties as assigned by the supervisor.
  • The obligations and duties are indicative solely. They are topic to vary to satisfy the wants of the mission, the organization and the donor.

Qualifications and Experience

  • Master’s Degree in Business Administration / Finance / Accounts / Economics or associated discipline or a University Degree in Logistics, Supply Chain Management or Business.
  • At least 5 years of related and progressive expertise in procurement and common administration.
  • Experience in a USG or donor funded mission or NGO most popular.
  • Strong numeric expertise and a focus to element and high quality.
  • Logical and versatile strategy to fixing issues, particularly when working beneath strain.
  • Monitoring / assessing performance to make enhancements or take corrective motion.

Knowledge and Skills:

  • Ability to work beneath strain
  • Planning and scheduling expertise
  • Good organizational expertise
  • Good communication and interpersonal expertise
  • Demonstrated potential to work together professionally with a culturally various employees, shoppers and consultants.
  • Ability to work independently, take initiative and talent to satisfy deadlines with consideration to element and high quality
  • Ability to work in a workforce-oriented setting whereas sustaining a person workload
  • Demonstrated intermediate pc expertise in Microsoft Office Suite purposes.

Competencies:

  • Functional professional – has data of processes and merchandise
  • Influencer – pertains to people, builds relationships, and successfully presents arguments
  • Results seeker – meets deadlines, identifies actions, and achieves objectives
  • Innovator – thinks creatively, anticipates modifications, and produces options
  • Adaptor – stays calm beneath strain and handles criticism nicely
  • Complier – follows procedures and encourages others to as nicely.

Application Closing Date
13th April, 2020.

How to Apply
Interested and certified candidates should:
Click here to apply online

Note

  • Recruitment for this job place is contingent upon receiving funding and donor approval.
  • Please word that the place holder will likely be stationed in certainly one of the following states – Zamfara, Plateau, Benue or Nassarawa.
  • Applicants are to listing three states they want to work in, in line with choice, on the final web page of their CV

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