Admin Officer at African Youth for Peace Development and Empowerment Foundation

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African Youth for Peace Development and Empowerment Foundation (AFRYDEV) is a youth led non-governmental, non-profit and non-sectarian growth organization established in 2013 with the mission to function a platform for enlightenment and empowerment of youth society for peace and growth by lively participation by mainstreaming their points and issues into nationwide growth agenda primarily based on United Nation Sustainable Development Goals.

We are recruiting to fill the place under:

Job Title: Admin Officer

Massive Recruitment at the Nigerian Electricity Regulatory Commission (NERC) – APPLY NOW

Location: Yobe
Contract Period: 6 Month
Commencement Date: third May, 2021

Description

  • The Administrative Officer will report back to the Senior Program Officer and is basically accountable for offering operational and administrative assist to the organization operations and packages.
  • The Administrative Officer will arrange and coordinate administration duties and workplace procedures and leads in creating and sustaining a pleasing work surroundings, and making certain excessive ranges of organizational effectiveness, communication and security.
  • The Administrative Officer will handle the entrance desk, and – as such – is the preliminary level of contact for all staff and guests. The Administrative Officer ensures that the executive actions throughout the workplace run easily every day.

Tasks and Responsibilities

  • Maintain efficient administrative system, which assist the logistics and actions of this system, be certain that workplace tools is maintained, related information are updated and that every one administration processes work successfully.
  • Maintains and arrange the workplace operations and procedures; designing and managing the submitting programs; reviewing provide requisitions (stationery, tools & utility funds) and supervising clerical/assist employees.
  • Processing and directing mail and incoming packages or deliveries
  • Performing common duties to incorporate, however not restricted to: photocopying, mailing, binding and submitting; screening phone calls, dealing with enquiries, receiving all guests and present common assist;
  • Maintaining arduous copy and digital submitting system of all undertaking documentations in accordance with AFRYDEV insurance policies and laws;
  • Scheduling conferences and appointments throughout the workplace and guarantee applicable communication, put together boardroom and knowledge projector for conferences; put together drinks and lunch for conferences;
  • Coordinating with IT supplier on all workplace tools and IT associated points;
  • Setting-up convention calls, reserving and reserving convention rooms.
  • Preparing agendas, identify tags and attendance registers for conferences and workshops.
  • Overseeing all clerical employees and be certain that the workplace is stored clear at all occasions and guarantee workplace orderliness and skilled appearance.
  • Ensuring that after hours/particular vacation messages are recorded, retrieved, and communicated to the related people the place wanted.
  • Maintaining an up-to-date contact checklist for this system, each inner and exterior contacts.
  • Take minutes at administrative crew conferences and be certain that correct file conserving is going down and maintained.
  • Builds and maintains efficient working relationships with (AFRYDEV) program employees and the beneficiaries
  • Maintains workplace effectivity by planning and implementing workplace programs layouts.
  • Co-ordination and upkeep of programs associated to Housekeeping.
  • Maintaining the situation of the workplace amenities and arranging for needed repairs
  • Implements workplace insurance policies by establishing requirements and procedures; measuring outcomes in opposition to requirements; and advocate for needed changes.
  • Keeps administration knowledgeable by reviewing and analyzing particular reports; summarizing data; figuring out traits.
  • Expenditures; analyzing variances; initiating corrective actions
  • Reviewing and updating Health and Safety Policies and making certain they’re noticed;
  • Arranging common testing for electrical tools and security gadgets
  • Being some extent of contact for a variety of employees and exterior stakeholders
  • Approachable and good listenership expertise Ability to work independently or as a part of a crew on a number of duties in a excessive depth surroundings.
  • Strong particular person initiative, together with the flexibility to handle each day actions and obtain anticipated outcomes with minimal oversight.
  • Strong organizational and planning expertise required; and
  • A inventive thoughts with a capability to recommend enhancements.
  • Planning in-house or off-site actions, like parties and celebrations corresponding to birthdays and different holidays.
  • Maintaining fundamental administrative tracker logs (i.e. kitchen objects, stationery and and many others.).
  • Office house administration and making certain the constructing meets Fire, Health and Safety necessities.
  • Helping with security assessments within the area areas if required and the institution of efficient bodily and procedural security measures.
  • Writing and issuing emails to groups and departments on behalf of groups or senior employees
  • Perform different duties, as assigned.   
  • Collaboration / Ethical Operating Standards:
  • Working successfully with stakeholders to realize frequent targets
  • Excellent communication and interpersonal expertise

Qualification and Skills

  • Degree, HND in a related area
  • 3 years of earlier expertise in managing related place in a nonprofit organization is very fascinating
  • Ability to work underneath stress, with little or no supervision
  • Excellent verbal and written communication expertise in English, in addition to information of Hausa.
  • Excellent pc expertise (Word, Excel, Power Point, and Outlook).
  • Proven mental capability and willingness to be taught

How to Apply
Interested and certified candidates should submit their CV and Cover Letter as single PDF doc addressed to “African Youth for Peace Development and Empowerment Foundation, (AFRYDEV)” through: [email protected] and copy [email protected] utilizing the “Position title” as the topic of the e-mail.

Note

  • AFRYDEV is an equal alternative employer, doesn’t discriminate gender, faith or ethnicity.
  • AFRYDEV recruitment and choice procedures don’t contain any type of cost to the organization, employees and or any assigned third celebration, request of such sorts should be instantly reported.
  • Only shortlisted candidates might be contacted

Application Deadline   18th April, 2021.


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