Logistics Assistant, Access and Security Coordinator Vacancy at Action Against Hunger

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Action Against Hunger
Action Against Hunger

Logistics Assistant – Support (Readvertised)
Monguno, Borno State, Nigeria
Full Time
Logistics
Entry Level
Company Overview

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

POSITION DETAILS

Title: Logistics Assistant – Support

Location: Monguno, Borno State

Starting date: as soon as possible

Direct Line Manager: Base Logistics Officer

Objective 1

Support the Base Logistician in management of the logistics supply chain.

Tasks & responsibilities

Assist Base Logistician in follow-up and support of the receipt, storage, accounting and reporting of all items received, dispatched and stored in the warehouse(s) in collaboration with the store keeper
Assist in operational management of base procurement
Archiving of PDs and other logistics documents
Assist the storekeeper, prepare and supervise loading, offloading and ensure all documents are duly filled and signed
Ensure collection of quotations and best available prices and quality of the items
Assist in managing the warehouse
Ensure all paperwork related to warehousing and stock management is in order
Participate in procurement process of requested items with validation from Base Logistician
Objective 2

Support Base Logistician in management of equipment and communication means

Tasks & responsibilities

Ensure supervision of the installation, maintenance and repair of equipment
Update the list of equipment on monthly basis and assume a physical check each six months
Monitoring of generator log sheet
Follow-up of refuelling of the generators
Ensure maintenance of vehicles and generators
Provide incident report to Log Base
Objective 3

Fleet management

Tasks & responsibilities

Assist in making the drivers’ schedule
Draw up the weekly fleet planning
Manage the lead driver (if existing) and supervise drivers
Monitor the service requirements of the fleet
Help in arranging the transportation of goods from the capital office to the field bases
Objective 4

Security

Tasks & responsibilities

Manage and supervise the Guards
Ensure that all guards, internal and contracted, report to their duty stations punctually and remain there until relieved by other guards; and that the office and other Action Against Hunger houses are not left unattended at any time
Ensure that all houses/offices have proper locks and limited access to keys
Ensures the guards maintain a log book of each visitor, personnel and vehicle movements.
Receive daily reports from guards taking note of any irregular occurrences in these locations and report to the Base Logistician and Head of Base
Objective 5

General Logistics Support

Tasks & responsibilities

Assist in monitoring the application of logistic procedures on base
Participation in defining and improving logistical procedures
Assist in the preparation of external audits
Provide technical support to the team as necessary
Objective 6

Additional Responsibilities

Tasks & responsibilities

This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task.
The Assistant Base Logistician should be flexible and adaptable with regards to the implementation of the daily work/activities
The Assistant Base Logistician is expected to conduct all duties in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter

INTERNAL & EXTERNAL RELATIONSHIP

Internal

Base Logistician : hierarchical relationship – technical support – exchange of information, collaboration on planning and all base matters
Head of Base : General support and Supervision
Others Programme Managers: exchange of information and coordination (integrated approach)
External

Local governmental and non-governmental partners : exchange of information, coordination,
Local suppliers : exchange of information, coordination, influence on choice of technical options
Local representatives of international aid organisations : exchange of information

QUALIFICATIONS

Degree in Business Management, Logistics, Procurement or other related field.
Minimum of 1 year relevant work experience in in logistics or procurement.
SKILLS & EXPERIENCE

ESSENTIAL

Strong IT skills including Microsoft office (Word, Excel, PowerPoint, Outlook).
Good communication (verbal and written), interpersonal, strong organisation and team working skills.
High level of flexibility and self-motivation.
Proven knowledge and experience of logistics core competencies.
Strong commitment to Action Against Hunger mission, values and policy.
User level computer literacy (Office Package, Outlook, etc.)
Willingness to travel and reside in rural, remote and insecure areas in Borno.

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PREFERRED

Experience working with Non-Governmental Organization (NGO) and Humanitarian context
Fluency in Hausa, with excellent written and verbal English language skills;

The deadline for this position is Monday, December 3, 2018 .

APPLY online Here

Access and Security Coordinator (National)
Maiduguri, Borno, Nigeria
Full Time
Operations
Senior Manager/Supervisor
Company Overview

Action Against Hunger | ACF-International works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Position Details

Title: Access and Security Coordinator
Location (Country & Base): Maiduguri, Nigeria
Contract duration: 6 months (with possibility of extension)
Start date: January 2019
Direct Line Manager: Country Director
Job Summary

The position will work with the country management team to ensure that organizational security policies and procedures are responsive to the context, adequate and known to staff, and provide advice on humanitarian access processes and approaches in close coordination with program teams. Under the supervision of the Country Director, the Access and Security Coordinator is responsible for conducting analysis on security trends, advise, update, and implement the mission security management plan. The position will streamline humanitarian access approaches in line with humanitarian principles, humanitarian needs and Action Against Hunger strategy in country. The successful candidate will conduct onsite training for staff, facilitate the development and implementation of appropriate plans, standard operating procedures and contingency plans, provide expert humanitarian security and access advice to all levels of staff in the country office including access negotiations and mediation, context and conflict analysis, advisories, and incident management.

Objective 1: Safety and Security Management Planning

Provide technical support to the CD on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity;
Collaboratively evaluate, review and support the update of Security Risk Analysis and associated security management plans for ACF Nigeria. Reference and ensure compliance to ACF Security Management Framework within the SMP and all annexes inclusive of gender security components.
Work with CD and Area/Field Coordinators to develop, consolidate and implement operating procedures and contingency plans;
Evaluate, review and update the hibernation and evacuation plans for all ACF offices and residences in Nigeria and ensure that the practical preparations are in place and known to all staff involved;
Conduct risk assessments of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.
Undertake continual assessments of equipment, and the protocols by which that equipment is used, to ensure that minimal conditions for security are being met.
Provide and implement best possible solutions for use of equipment to facilitate communication between staff, including here proposing safe alternative means of communication and equipment.
Objective 2: Humanitarian Access Management

Develop ongoing relationships with local authorities as needed and other power brokers within Nigeria.
Work to ensure that Action Against Hunger, its mission and work in the areas of operations is known and accepted.
Work to encourage stakeholders to work with Action Against Hunger in ensuring that staff and programs are safe and allowed to continue humanitarian activities in Nigeria.
Provide technical input and advice in assessments to consider new Action Against Hunger programs in new geographic areas.
In coordination with Country Director, DCD, and Area/Technical Coordinators, liaise with relevant security actors e.g., NGO Security Focal Point, other NGO security coordinators, UNDSS contacts, local community stakeholders, Governors, etc.
Objective 3: Monitoring, Analysis and Supervision

Identify, establish and manage context appropriate approach ensuring the safety of Action Against Hunger facilities.
Compile and submit monthly security reporting that track incidents and trends within the Action Against Hunger area of operation. Submit contextual updates as needed to the Country Director.
Work closely with Action Against Hunger teams in field offices in Nigeria to ensure all incidents and accidents are followed up with an official written report, which is then shared with relevant stakeholders and filed appropriately.
Collect and compile all security reports for Action Against Hunger Nigeria.
Objective 4: Security & Access Training and Orientation

Provide a development plan with precise capacity building method to the Safety and Security team.
Provide regular trainings for ACF staff on security alert, prevention and response. Training(s) may include Standard Operational Procedures (SOPs); Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; Communications protocols, etc.
Working with the HR focal point on reviewing, updating the ACF Nigeria Security Information package for new hires and visitors.
Objective 5: HR Management

Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions including staff development plans.
Lead with commitment, integrity and adhere to Global Standards for Professional Conduct.
Internal & External relationships

Internal

Direct Line Manager : Country Director;
Technical Supervisor: Security Officer HQ;
Line Manage: Safety and Security manager (s) at the bases;
Technical advisory: Safety and security officers in the field and staffs in charge of security management in the field (Area/Field Coordinator, Head of bases); Logistic Coordinator.
External

Other INGOs and UN Agencies;
Local authorities;
Various security forums.
REPORTING RESPONSIBILITIES

Weekly and monthly situation reports and security analysis;
Field security assessment report (when needed);
Field visit reports (when needed);
Security Plans development / review (twice a year minimum, or when necessary following context evolution).
POSITION REQUIREMENTS

A minimum of 5 years of non-profit or NGO work experience within international humanitarian assistance programs with demonstrated capabilities in planning, organizing and executing humanitarian security operations in the field;
Understanding the humanitarian principles, code of conduct and specific sub-sector work linked to NGO field and operations contexts;
Advanced knowledge in communications technology, including, satellite communications, cell phone mediums, etc;
Strong experience as a trainer; ability to develop, implement, facilitate and impart learning to a wide range of audiences;
Ability to gain a precise understanding of the various local, regional, country and international policies, operational positions and interactions, providing clear dynamic briefings and analysis of given and unfolding security and political situations when they occur;
Nigeria or Regional experience strongly preferred;
Appropriate security management training;
Previous NGO security management is mandatory;
Written and verbal English mandatory.

PREFERRED

Competency in field based communications systems such as HF Codan, Motorola VHF, Thuraya, satellite and internet systems.
The deadline for this position is Monday, December 3rd 2018

Apply online Here

Learning and Development Manager (National)
Abuja, FCT, Nigeria
Full Time
Human Resources
Manager/Supervisor
Company Overview

Action Against Hunger | ACF-International works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

POSITION DETAILS

Title: Learning and Development Manager
Location (Country & Base): Abuja (with frequent travel internally and externally)
Starting date: January 2019
Direct Line Manager: HR Head of Department
Job Summary

We are looking for an experienced learning and development manager to devise our organizational training strategy, oversee its implementation and assess its outcomes. The successful candidate will identify training and developmental needs and drive suitable training initiatives that build loyalty to the organization.

Training managers work across departments to get employees up to speed in both their specific vertical, and the overall needs of the organization. The overall responsibilities include: Identifying and assessing future and current training needs, developing an overall or individualized training and development plan and deploying a wide variety of training methods.

Objective 1

Promote, develop and implement Action Against Hunger’s learning and development strategies and programs

Tasks & responsibilities

Spend time with line mangers to gain an appreciation of our ways of working and support department to assess staff capacity needs
Establish professional relations with all departments to ensure training needs are met
Work closely with various departments across the organisation and having a full understanding of their units and training requirements
Ensure baseline training documents and learning activities are produced, maintained and available for the concerned departments and effectively used
Develop, maintain and implement the mission training plan.
Objective 2

Design and lead the implementation of training plan and talent management need within Action Against Hunger

Tasks & responsibilities

Design sample curriculums for all employees;
Conduct effective induction and orientation sessions;
Create training programmes that are aligned with the organisation’s objectives, values and competencies;
Act as the focal point within the organisation for follow up or queries regarding training and development plans;
Embracing different styles of training techniques, including e-learning, tutorial sessions or coaching;
Having an awareness of the allocated budget and an ability to find solutions in order to implement the required training.
Objective 3

Module development for each sectoral trainings and technical support to all programs capacity building activities

Tasks & responsibilities

Coordinate with all sector heads and related staff members for finalization of contents for sectors specific trainings module development;
Development of all sectors training modules for the trainings by identifying and describing information needs, submitting initial versions for review; revising and editing final copy;
Development of standard operating procedures for the trainings submitting initial versions for review, revising and editing final copy;
Technical Support and capacity building on training module development to all staff delivering trainings;
Lead the capacity building activities and provide technical support to the staff engaged in the capacity building activities;
Monitoring and supervision of trainings as per the developed trainings SOPs.
Objective 4

Report writing and development of Training Data Base

Tasks & responsibilities

Submission of training reports including the training evaluation and impact assessment
Development of Monitoring checklist for field visits to ensure the quality of trainings deliver, identify the weaknesses and Gap draft recommendation for training
Development of training data base containing all training information overall at capital and bases level;
Additional Responsibilities

Initiation of Coaching and Mentoring scheme/mechanisms at the mission level to enhance the learning and development of staff on the job training at the mission level
Reflect/showcase Action Against Hunger’s learning interest and achievements at external flora
This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.
The L&D Manager is required to be flexible and adaptable with regards to the implementation of the daily work/activities.
The employee is also expected to conduct all duties in a professional manner following Action Against Hunger staff regulations and charter including commitment to gender equality
INTERNAL & EXTERNAL RELATIONSHIP

Internal

Country Director: exchange of information and collaboration;
Deputy Country Director Support: technical support, exchange of information and collaboration;
HR Head of Department: Line Manager, technical guidance, planning of responsibilities;
Field Coordinators, Project Manager, Deputy Project Manager, exchange of information and technical support (integrated approach).
External

Humentum;
PM4NGO’s;
Lingos (AAH USA);
Talent acquisition (ACF France);
REPORTING RESPONSIBILITIES

Monthly reports to HR HOD on course progress and INtake;
Progress and training completion reports on time to time basis.
POSITION REQUIREMENTS

Bachelor’s degree in Human Resources, Industrial Relations, Business Psychology, Business Management, or a closely related field, and 3 to 4 years of experience in training, employee development, leadership and organization development;
Proven work experience as a training manager;
Track record in designing and executing successful training programs;
Familiarity with traditional and modern training methods (mentoring, coaching, on-the-job or in classroom training, e-learning, workshops, simulations etc);
Excellent communication and leadership skills;
Ability to plan, multi-task and manage time effectively;
Strong writing and record keeping ability for reports and training manuals;
Good computer and database skills;
Excellent communication, planning and negotiation skills;
Trainer of trainers qualified.

PREFERRED

LINGOS methodology experience

The deadline for this position is Monday, December 3rd 2018.

Apply Online Here

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